Forum Discussion
Guest User Edit Ability
We are attempting to give an guest Azure Ad user edit access to one of our Workspaces (Embedded Capacity). The user can access the reports, save copies, make personal changes but cannot create new visuals or new reports. The user has a Pro license. We do this in a non Embedded capacity for the same user and everything works fine.
4 Replies
Hi kevinengine ,
The user will need to have at least Contributor level access to the workspace for this to work.
In the report itself, you should also turn on the "Peronsalize Visuals" in the Report Settings section.
Let us know if this resolves the issue!
We've tried both contributor and member access to the workspace with no luck. The user can personalize visuals but we would like to give them full edit ability on the workspace. When they open a report the Edit button is not available to them.
Hi, kevinengine
Given that guest users have a Pro license and can access reports, but can't create new visuals or reports, this behavior meets the known limitations of guest users in embedded capacity. According to the documentation, guest users face certain limitations, including the inability to publish or update reports to the Power BI service directly from Power BI Desktop, which may affect their ability to view the Edit button or create new content in the workspace. You can check the following link:
Distribute content to external guest users with Microsoft Entra B2B - Power BI | Microsoft Learn
Or you can try setting them up in the admin role in your workspace.
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Best Regards
Yongkang Hua
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