Forum Discussion
External Report Sharing from Power BI Pro Workspace
So it turns out that the report is visible to the external user, but not in our Power BI tenant. It shows up in their tenant under the "From external orgs" on their home page. This seems counter-intuitive to me, but in any case, the issue is resolved.
Hi
Since licensing is already correct (Pro workspace + Pro license assigned to the guest), the issue is most likely related to access propagation, tenant context, or content exposure. Please validate the following:
- If possible, publish an App from the workspace and grant the guest access to the App.Ask the user to test using the App link.External users often have better reliability accessing content via Apps rather than browsing workspace content directly.
- Confirm the guest has permission to the underlying dataset and is included in any required Row-Level Security (RLS) roles. If dataset permissions or RLS are missing, the report may not appear or may fail to load even if workspace access exists.
- Verify that the tenant setting Allow Azure AD guest users to access Power BI is enabled and not restricted.
Reference : Collaborate and share in Power BI - Power BI | Microsoft Learn
Hope this helps !!
Thank You.
Hi - thanks for the response. I cannot find any tenant setting "Allow Azure AD guest users to access Power BI" - these are the tenant settings that are enabled for guest users.
I have checked the dataset permissions and the user is listed under the "direct access" list.
I will check app access later.
As I mentioned in a previous reply, we are based in the UK but the guest user is based in Ireland. The guest user's Entra ID account has the Usage Location property set to UK.