Editing Email alerts format

Hi Ghanim1991,

In Power BI, the built-in data alerts (the ones you create on dashboard tiles) have very limited customization.

1. Editing the built-in email alert format

Unfortunately, you cannot edit the format of the native Power BI alert emails.

• The email layout is fixed

• No support for:

  • Line breaks

  • Custom HTML

  • Styling

  • Additional text beyond the default message

This is by design, and Microsoft currently doesn’t expose any settings to change the alert email formatting.

2. Using Power Automate instead (recommended approach)

If you need formatted emails, Power Automate is the right solution, but it works a bit differently.

How it works:

• Use the trigger:
  “When a data driven alert is triggered”

• This trigger automatically listens to all Power BI alerts you have access to

• The alert details (alert name, value, threshold, etc.) are passed into the flow automatically

Once triggered, you can:

• Build a custom email using Send an email (V2)

• Use:

  • Line breaks

  • HTML formatting

  • Dynamic values from the alert

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