Dashboard Share Options

swathrddy, This might be happening because your team has free license of Power BI, there is one thing which I found on documentation I think it might be helpful for you.

As a Power BI service user with a free license, you explore content (such as reports, apps, scorecards, dashboards, and more) in order to make business decisions. That content is created by designers who have Power BI Pro or Premium Per User (PPU) licenses. In order to share it with users with free licenses, designers need to publish that content to a group workspace backed by a Premium capacity. Premium capacity provides the benefit of unlimited content sharing. Sometimes, designers share content by sending you links to content such as a Power BI app Apps in the Power BI service, and sometimes the content automatically installs and appears in Power BI under Apps or Browse > Shared with me.

Complete documentation link is mentioned below

https://learn.microsoft.com/en-us/power-bi/consumer/end-user-features

Hi swathrddy ,

As bhanu_gautam said, with a Power BI Pro license, you can indeed take content (such as reports and dashboards) and share this content with other users in your organization. However, for team members to access and interact with shared dashboards, they also need to have a Power BI Pro license, unless the content is hosted in a Power BI Premium capacity workspace.

However, it is important to note that only P SKUs and F SKUs allow free Power BI users to use Power BI applications and share content within the Power BI service.

For more details, you can refer to below document:

Ways to collaborate and share in Power BI - Power BI | Microsoft Learn

Capacity and SKUs in Power BI embedded analytics - Power BI | Microsoft Learn

Best Regards,
Adamk Kong

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