Forum Discussion
Dashboard Access
Hi
Currently, I have a Dashboard which is in one particular workspace. I want to give access to everyone in my organization, and this dashboard doesn't have any data; it has only one Hipper link, which is redirecting to another webpage
Hi venkatakrish_01,
multiple ways I can imagine for your case.
1. Create and distribute an App
2. Share the link with everyone in the organization (distribue the link e.g. via e-mail)
3. Embed the dashboard/report in a SharePoint Site (e.g. landing page of your organization)
Best regards!
PS: If you find this post helpful consider leaving kudos or mark it as solution
Step 1) In your workspace, click Create app → set the app name and description → under Permissions set the audience to your entire organization (select All people in my organization if the tenant setting allows it) → Publish app.
Step 2) Share the app URL with your organization via email, Teams, or intranet. Anyone in the organization can open it without needing a workspace role or individual permission grant.
Hi venkatakrish_01,
Thank you for reaching out to the community. I’m happy to assist.
Here are a few ways you can share your dashboard link with your organization
1) Power Bi APP
- Create App: In your workspace, click Create app (or Update app).
- Add Content: Ensure your dashboard is included in the app.
- Set Audience: Under the Audience tab, choose Entire organization (If your teanant Allowed).
- Publish: Once published, anyone in your company can find it in their Apps section or access it via the app link.
- Licensing: Users will still need a Pro/PPU license to view it unless the workspace is backed by Premium capacity (F64 or higher).
2) Sharable Dashboad Link
- Share Dashboard: Click the Share button on your dashboard.
- Link Settings: Change the link type to People in your organization can view.
- Send: Copy the link and share it. This grants access to anyone in your company who clicks it.
Click share on your dashboard as below (Example of report)
some online references
https://learn.microsoft.com/en-us/power-bi/collaborate-share/service-share-dashboards#:~:text=with%20your%20team.-,Share%20a%20dashboard,direct%20access%20to%20the%20dashboard.https://learn.microsoft.com/en-us/fabric/fundamentals/share-items
Please mark as accepted solution or give some kudos.
Thanks
7 Replies
Hi venkatakrish_01,
multiple ways I can imagine for your case.
1. Create and distribute an App
2. Share the link with everyone in the organization (distribue the link e.g. via e-mail)
3. Embed the dashboard/report in a SharePoint Site (e.g. landing page of your organization)
Best regards!
PS: If you find this post helpful consider leaving kudos or mark it as solution
Hello venkatakrish_01,
Add “Everyone in <Org>” (or an Azure AD security group) to the workspace with Viewer role to grant access.
Even if the dashboard only contains a hyperlink, access is still controlled by Power BI workspace permissions. Users will need a Power BI Pro license unless the workspace is in Premium capacity.
Docs:
Roles in workspaces in Power BI
Power BI service features by license typeApproach is you can publish dashboard as a Power BI App and grant access to entire organization through Azure Directory group via one email-id. Easier to manage than giving workspace access to everyone.
As dashboard only contains a hyperlink and no data so make sure the linked webpage is accessible to all users.
Step 1) In your workspace, click Create app → set the app name and description → under Permissions set the audience to your entire organization (select All people in my organization if the tenant setting allows it) → Publish app.
Step 2) Share the app URL with your organization via email, Teams, or intranet. Anyone in the organization can open it without needing a workspace role or individual permission grant.
Hi venkatakrish_01,
Thank you for reaching out to the community. I’m happy to assist.
Here are a few ways you can share your dashboard link with your organization
1) Power Bi APP
- Create App: In your workspace, click Create app (or Update app).
- Add Content: Ensure your dashboard is included in the app.
- Set Audience: Under the Audience tab, choose Entire organization (If your teanant Allowed).
- Publish: Once published, anyone in your company can find it in their Apps section or access it via the app link.
- Licensing: Users will still need a Pro/PPU license to view it unless the workspace is backed by Premium capacity (F64 or higher).
2) Sharable Dashboad Link
- Share Dashboard: Click the Share button on your dashboard.
- Link Settings: Change the link type to People in your organization can view.
- Send: Copy the link and share it. This grants access to anyone in your company who clicks it.
Click share on your dashboard as below (Example of report)
some online references
https://learn.microsoft.com/en-us/power-bi/collaborate-share/service-share-dashboards#:~:text=with%20your%20team.-,Share%20a%20dashboard,direct%20access%20to%20the%20dashboard.https://learn.microsoft.com/en-us/fabric/fundamentals/share-items
Please mark as accepted solution or give some kudos.
ThanksHi venkatakrish_01 ,
Thank you for reaching out to the Microsoft Community Forum.
Hi Lodha_Jaydeep , cengizhanarslan , krishnakanth240 and Olufemi7 , Thank you for your prompt responses.
Hi venkatakrish_01 , could you please try the proposed solutions shared by Lodha_Jaydeep , cengizhanarslan , krishnakanth240 and Olufemi7 ,? Let us know if you’re still facing the same issue we’ll be happy to assist you further.
Regards,
Dinesh
Hi venkatakrish_01 ,
We haven’t heard from you on the last response and was just checking back to see if you have a resolution yet. And, if you have any further query do let us know.
Regards,
Dinesh
