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MikeDubya
Helper I
Helper I

Report Builder - Selecting All Values in Parameter but getting individual Reports "Collated"

Hello!

I have a Paginated Report that I need to do something specific. Some details...

 

I have 11 separate Datasets that all provide a piece of the final document. Each dataset corresponds to one table. The datasets are from the same datasource but they are not linked together in any star model or anything like that. They stand alone. 

 

The main dataset gives me two parameters, a "Team" dropdown and an "Employee" dropdown. Select the team, get only the employees for said team. Easy peasy, works great. Based on the employee selection, I filter the other datasets for that employee number and if there is data in that dataset, it adds it, else that associated table gets turned invisible. And voila, my report.

 

Now, I have a working document, however, I need to be able to "Select All" on the employee list and have all the reports generate for each employee, doc after doc, in addition to just picking one report. As it stands now, the name in the header just shows the first name in the list and all of these employees data is just throw together in one report. In the words of Cleveland Brown from Family Guy, "That's nasty".

 

I need to be able to have each employees report generated one after another. So report emp 1, then report emp 2, etc. etc.

 

What have I tried, you ask? Two things...

 

I tried using a list box and move all my tables into there. However, the list box needs a DataSetName. I give it the main dataset name, but then every table I add in gets it's DataSetName changed to match and that breaks the report. 

 

I tried going into my DataSource and associating the tables together based on a common field. That works in the sense that I have no errors, but the data for whatever reason is all over the place and not with the correct values. I can tinker with the data source but I did not create it and I just have to deal with how it is set up. I really only change datatypes or make sure that results are correct.

 

I am hoping that someone can help me out! 

 

Generic examples below (imagine that sales are from one dataset and taxes are from another, plus 8 to 10 more tables, but for simplicity, just 2 in the examples):

 

Example 1

Team B is chosen and I want a report for each of the options in the drop down.

Teams:Emps:
Team AEmp 2
Team BEmp 4
 Emp 5

 

Currently, I get something like this:

Bad ReportEmp 2 
 Total Sales:2300
 Total Taxes:920

 

What I want:

Report 1Emp 2 
 Total Sales:500
 Total Taxes:200
   
Report 2Emp 4 
 Total Sales:1500
 Total Taxes:600
   
Report 3Emp 5 
 Total Sales:300
 Total Taxes:120

 

 

Example 2:

Team A chosen, select all:

Teams:Emps:
Team AEmp 1
Team BEmp 3

 

What I am getting:

Bad ReportEmp 1 
 Total Sales:3800
 Total Taxes:1520

What I want:

Report 1Emp 1 
 Total Sales:2600
 Total Taxes:1040
   
Report 2Emp 3 
 Total Sales:1200
 Total Taxes:480
2 REPLIES 2
v-tangjie-msft
Community Support
Community Support

Hi @MikeDubya ,

 

Please try creating a Tablix control to traverse employees instead of using a list box. The control can be bound to the Employee master dataset.

 

For more details, please refer:

Tablix data region in a paginated report - Microsoft Report Builder & Power BI Report Builder | Micr...

Solved: Can you filter a Report Builder dataset or tablix ... - Microsoft Fabric Community

 

Best Regards,

Neeko Tang

If this post  helps, then please consider Accept it as the solution  to help the other members find it more quickly. 

These seem like incomplete instructions and I just couldn't get them to work. Maybe I'm more of a visual learner and need to see it done in practice, but it seems like this just won't do what I need it to do. 

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