Forum Discussion

niyati_61's avatar
niyati_61
Helper III
4 years ago

Power BI Report Server: Sharing reports with External User

Hi d_gosbell,   Currently I have a report saved in Power BI Report Server. Users from my company can view the report by logging in with their own system credentials as PBIRS is in my company's doma...
Need Help
Power BI Report Server
d_gosbell's avatar
d_gosbell
Super User
2 years ago

The on-prem Report Server is not designed for external sharing.

 

You could invite these external users as members to your Entra ID and then assign a Pro license from your organisation.


Or you could purchase a premium capacity (either a P1 or F64) these allow free users to be viewers and are a similar monthly cost as a Report Server license.

stitch_es's avatar
stitch_es
Frequent Visitor
2 years ago

Thank you!  I am able to invite external users and share the report with them (provided they have a pr account).  A different issue I hope you are able to help me with - I would like to use RLS to restrict those users to only see the data they have access to (table lists email and id they have access to).  For some reason the external user's UserPrincipalName() is not their email address that was used to invite them with - it has email# appended to their email.  Is that what is expected?  All external users will have email# appended to the email we use to append and that will be their UserPrincipalName()?