Forum Discussion

niyati_61's avatar
niyati_61
Helper III
4 years ago

Power BI Report Server: Sharing reports with External User

Hi d_gosbell,   Currently I have a report saved in Power BI Report Server. Users from my company can view the report by logging in with their own system credentials as PBIRS is in my company's doma...
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Power BI Report Server
stitch_es's avatar
stitch_es
Frequent Visitor
2 years ago

Hi - Did you find a solution to your problem?  I'm currently looking into sharing reports to external users who will not have a Power BI Pro license and is not part of our organization.  We don't want to publish to web as the report as confidential information, so looking at what we else we can do with Report Server to provide the reports.

  • d_gosbell's avatar
    d_gosbell
    Super User
    2 years ago

    The on-prem Report Server is not designed for external sharing.

     

    You could invite these external users as members to your Entra ID and then assign a Pro license from your organisation.


    Or you could purchase a premium capacity (either a P1 or F64) these allow free users to be viewers and are a similar monthly cost as a Report Server license.

    • stitch_es's avatar
      stitch_es
      Frequent Visitor
      2 years ago

      Thank you!  I am able to invite external users and share the report with them (provided they have a pr account).  A different issue I hope you are able to help me with - I would like to use RLS to restrict those users to only see the data they have access to (table lists email and id they have access to).  For some reason the external user's UserPrincipalName() is not their email address that was used to invite them with - it has email# appended to their email.  Is that what is expected?  All external users will have email# appended to the email we use to append and that will be their UserPrincipalName()?