Power BI Report Server - Customize role "Publisher"

[aleksey_x]

Hi,

I want to drop permission for role "Publisher" being able to create\edit\delete\manage schedule refresh properties for dashboards.
For info such need appeared when publisher set 1min refresh frequency for some dashboards and this caused queue overflow.

In User Role Properties of Report Server I see set of tasks that could be ticked, but it seems to be not enough detailed to do what I need.

When I tried to untick "Manage resources" - disappeared the ability to publish dashboards
When I tried to untick "Manage reports" - disappeared the ability to replace and delete dashboards

Do somebody have any ideas how to resolve this need?

[Anonymous · Accepted solution]

Hi @aleksey_x ，

You can modify the Publisher role to suit your needs. For example, you can remove the "Create linked reports" task if you do not want users to be able to create and publish linked reports, or you can add the "View folders" task so that users can navigate through the folder hierarchy when selecting a location for a new item.

At a minimum, users who publish reports from Report Designer need the "Manage reports" task to be able to add a report to the report server. If the user must publish reports that use shared data sources or external files, you should also include "Manage data sources" and "Manage resources." If the user also requires the ability to create a folder as part of the publishing process, you must also include "Manage folders."

More details: Role definitions - predefined roles - SQL Server Reporting Services (SSRS) | Microsoft Learn

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