Power BI Embedded Pricing || Users Count

[lovishsood1]

Hi,

My Client wants to implement Power BI Embedded.

I have read the docs and everything Pricing Calculator, but I'm still unsure how many USERS will be able to access that Power BI Embedded Report.

So many mixed responses from CHATGPT and other forums.

I just want to understand if I buy A1 Capacity for my client :
1. How many users will be able to access that report? (Max. Limit)

2. How is concurrency going to impact? If at a time, 3-5 users are opening the report, will cthe lient face any performance issues?

Assumptions: The Dataset size is not more than 1 GB.

[Anonymous]

Hi @lovishsood1,

As we haven’t heard back from you, we would like to follow up to see if the solution provided by the super user resolved your issue. Please let us know if you need any further assistance.
If our super user response resolved your issue, please mark it as "Accept as solution" and click "Yes" if you found it helpful.

Regards,
Vinay Pabbu

[Cookistador · Accepted solution]

Hi @lovishsood1 

There is no fixed "maximum user limit" for Power BI Embedded A1 capacity. This is the crucial point that often causes confusion.

Instead, the A1 capacity provides a certain amount of computational power (1 vCore and typically 3 GB of RAM for the dataset in memory). The number of users it can support concurrently and effectively depends entirely on:

• Report Complexity:
  • Number of visuals on a page.
  • Complexity of DAX measures.
  • Number of tables and relationships in your data model.
  • Use of RLS (Row-Level Security), which can add overhead

My advise would be to Start with A1 for Testing: It's reasonable to start with an A1 for initial testing and development. Power BI Embedded is "pay-as-you-go," so you can easily scale up or down.

The following links contain some useful information

https://learn.microsoft.com/en-us/power-bi/developer/embedded/embedded-faq

Here how to assesee your capacity:

https://learn.microsoft.com/en-us/power-bi/developer/embedded/load-assessment-planning-tool