Skip to main content
cancel
Showing results for 
Search instead for 
Did you mean: 

Join us at FabCon Atlanta from March 16 - 20, 2026, for the ultimate Fabric, Power BI, AI and SQL community-led event. Save $200 with code FABCOMM. Register now.

Reply
GonzaloB
Helper I
Helper I

exported data not matching visuals

Hi,

 

I created a report and produced the outcome that I needed. However, I now need to extract this and send it to a third party outside the organisation. 

I tried 'Analyse in Excel' but it just collapsed under the amount of rows. I tried connecting directly to the dataset via Excel, same result - not surprised.

 

I then tried exporting as csv from Pbi desktop, but obviously I get data sampling kicking in. So I went and created a calculated table, changed the topN to include 500k rows (roughly 140k are needed for this task) and copied it, but upon using that the totals in the csv file don't match the visual. I got the same result exporting from Pbi Service
Pbi Service:

Gboody_8-1662091354004.png

 

 

Pbi Service - export underlying data:

Gboody_7-1662091319766.png

 

 

 

Pbi desktop (see total)

Gboody_3-1662090861323.png

 

 

Pbi Desktop - Export as csv

Gboody_6-1662091170604.png

 

What could explain the difference on these ?
I'm simply summing all net sales and grouping by channels.

 

Unfortunately this is bringing a lot of noise in the company, and people are starting to have second thoughts about Power BI, specially after intensively investing resources on various reports, but now suffering from not being able to extract the data accurately. Some people are resorting at pulling directly from the data base, but I'm afraid the model has some consideration and numbers in the DB will not be representative of the reality  (i.e. Pbi uses a dictionary to report on child products and not all SKUs, also maps channels in a different way than what they are originally named).

 

Thanks for any help you can provide.

 

 

2 REPLIES 2
GonzaloB
Helper I
Helper I

Hi @amitchandak , thanks for your reply.

 

You are correct, net sales is a measure that sums dollar amount from every SKU inside the Orders which are then pulled in here via channel relationship.
Not sure which data to share, that would help you help me without taking into account the massive model this lies on.

Gboody_0-1662096527658.png

 

So are you saying that my total net sales reported in cards (and matrix totals) might be wrong ?

 

amitchandak
Super User
Super User

@GonzaloB , is net sales using some row context? In such case power bi recalculate the grand total which can be different. we need to force from row level

Please share more details.

 

If this does not help
Can you share sample data and sample output in table format? Or a sample pbix after removing sensitive data.

Share with Power BI Enthusiasts: Full Power BI Video (20 Hours) YouTube
Microsoft Fabric Series 60+ Videos YouTube
Microsoft Fabric Hindi End to End YouTube

Helpful resources

Announcements
FabCon Global Hackathon Carousel

FabCon Global Hackathon

Join the Fabric FabCon Global Hackathon—running virtually through Nov 3. Open to all skill levels. $10,000 in prizes!

October Power BI Update Carousel

Power BI Monthly Update - October 2025

Check out the October 2025 Power BI update to learn about new features.

FabCon Atlanta 2026 carousel

FabCon Atlanta 2026

Join us at FabCon Atlanta, March 16-20, for the ultimate Fabric, Power BI, AI and SQL community-led event. Save $200 with code FABCOMM.