access Power BI reports

Hi rajasekaro ,

The answer above is spot-on—just to add some extra clarity and practical details:

Why can’t free users view shared reports from Pro users?

• Power BI Pro licenses allow users to create, publish, and share reports, but for others to view shared content, they also need a Pro license—unless the content is published to a Premium workspace.

How does Premium Capacity help?

• With Power BI Premium Capacity (P SKUs or Fabric F SKUs), you can publish your reports to a Premium workspace.
• Anyone in your organization with a free (Power BI) license can then view and interact with the reports—no Pro license needed for viewers.
• Only the report creators/publishers need a Pro license.

Quick summary of what you need to do:

1. Purchase a Power BI Premium (P1 or higher) or Fabric Capacity (F SKU).
2. Move your reports to a Premium workspace.
3. Share the reports from there—your 50 free users will be able to view them without extra licenses.

Reference:

• Power BI service features by license type – Microsoft Learn

Note:

• Power BI Premium Per User (PPU) is another licensing model, but it still requires all users (including viewers) to have a PPU license. For your scenario, Premium Capacity is the best fit.

Let us know if you need steps for assigning Premium capacity or moving workspaces—happy to help!
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