Transitioning PowerBI report from tabular data to using row-level data

[sakarim]

Hello,

I have recently developed and published a few Power BI reports using some of our different sources of data (here is a link to one of those dashboards for reference: here. Currently, our team is aggregating the data and setting up tables for each of the variables (i.e. age category, sex, etc.) by municipality and year. The main reason for this is due to restrictions that do not allow us to share data when counts are less than 5 (excluding 0). For example, if a municipality has 3 incidents among females in 2016, we must display "<5" rather than the true value. I currently have codes in place using tabular editor, creating calculation groups for each municipality, and formatting string expression to display the "<5" label where applicable. It works great however, we are hoping to transition the Power BI reports to read row-level data rather than setting up the aggregation tables and having to update them periodically throughout the year. My main questions are: Is it possible to use the row-level data to display counts AND percentages when counts are less than 5 as "<5"? Is it possible to recode all those values <5 as "1" (or something else) so true values aren't displayed on the actual graphs? Is it possible to display zeros when values are zero? Below is a link to a mock dashboard I created in order to get an idea of the data, coding, and set up.

https://www.dropbox.com/s/g6tqxnhb14a14ds/mockdashboard.pbix?dl=0 

[AlexisOlson]

You could use calculation items applied to the whole report along the lines of this:

VAR Val = SELECTEDMEASURE ()
RETURN
    IF ( Val > 0 && Val < 5, 1, Val )

This should still treat zeros as zeros.

It's harder when you have percentages too because you need a way to distinguish which measures are which. If everything is either a count or a percentage then you could deal with it like this:

VAR Val = SELECTEDMEASURE ()
RETURN
    SWITCH (
		TRUE (),
		Val = 0, 0,
		Val < 0.05, 0.01,
		Val IN { 1, 2, 3, 4 }, 1,
		Val
	)