Forum Discussion
Power Bi Dashbord sharing issue.
Hi Nishan029
A Fabric user is someone that has access to a Fabric workspace. This is a more modern workspace that has all the bells and whistles of the Power BI Premium (legacy) workspace and much more. The legacy workspace is already being phased out (Jan 1 2025) and most newer capacities are Fabric by default.
Similarly, if a report is hosted on a Fabric Premium workspace, then the user can consume any reports that is shared with him/her.
As stated in your screenshot "Extra capabilities when workspace is in Premium capacity". The workspace must have a diamond icon for any free users to be able to consume reports being shared to them.
Resolver IVShort version: with standard Pro sharing, the recipient always needs Pro or PPU too. There's no per-report exception, the license follows the user, not the content.
The official way around it is capacity. Put the report and its semantic model in a workspace backed by an F64 (or larger) Fabric capacity, give the Free users the Viewer role, and they can open it without any paid license. Publishers and developers still need Pro, but your pure viewers don't. The catch is F64 is a real cost commitment, so it only makes sense once you've got enough viewers to offset it.
Below F64, every users that needs to wathc reports cannot do this via de PBI service and will need to view it over an solution that uses app owns data... The other routes are Publish to web (public, no security fine for open data, not for anything internal) or an embedded setup, where reports are served through an app and you're not licensing each viewer individually.
Full disclosure, that last bit is what we do at DataTako, we embed Power BI on top of Fabric capacity so you can serve large viewer groups without handing out a Pro license per person. Happy to point you to the details if useful, but the F64 route above is the answer to your actual question.