Power BI and Dynamics 365 F&O licenses

[Viktorija07]

Hi,

1. As I can understand from the Power BI materials, every user with whom I share anything (Reports/Dashboards) from Power BI needs to have a license?
2. If user has Power BI license and doesn't have Dynamics 365 F&O license, can they still see everything that I've shared to them? I want to share some data with users which don't have F&O license, that is why I'm curious how can I manage that.

[v-rzhou-msft · Accepted solution]

Hi @Viktorija07 ,

According to your statement, I think you want to learn more details about the prerequisites about how to share report / dashboard with teammates.

For reference:

• You need a Power BI Pro or Premium Per User (PPU) license, whether you share content inside or outside your organization.
• Your recipients also need Power BI Pro or Premium Per User (PPU) licenses, unless the content is in a Premium capacity.
• If you want to allow recipients to edit a shared report, you have to assign the user a workspace role that allows editing. To learn more about role-level permissions and how to assign roles, read Roles in workspaces.

For more details: Share Power BI reports and dashboards with coworkers and others - Power BI | Microsoft Learn

If you want to share with external users, you can try steps as below.

Distribute content to external guest users with Microsoft Entra B2B - Power BI | Microsoft Learn

Best Regards,
Rico Zhou

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