Forum Discussion

JoseDavidM's avatar
JoseDavidM
Helper I
5 years ago
Solved

Issue with report access

I have just published a very simple report (just sliders and tables) in a common used workspace; a lot of users that i already grant access to the report are reporting the following error.    ...
Need Help
  • aj1973's avatar
    aj1973
    5 years ago

    JoseDavidM 

    Because you were not sharing the workspace, you were sharing the Report. Besides how were you sharing the report? Public URL?

     

aj1973's avatar
aj1973
Community Champion
5 years ago

Hi JoseDavidM 

The message is clear, only Users with pro license can access the report. Do users have a pro license

It doesn't matter what visuals you are sharing in the report

 

JoseDavidM's avatar
JoseDavidM
Helper I
5 years ago

Thank you for the answer. why the same user can access other reports that are published in the same workspace?

  • aj1973's avatar
    aj1973
    Community Champion
    5 years ago

    JoseDavidM 

    Because you were not sharing the workspace, you were sharing the Report. Besides how were you sharing the report? Public URL?

     

    • JoseDavidM's avatar
      JoseDavidM
      Helper I
      5 years ago

      Actually this help me, i was sharing the report in the wrong way

      • HashamNiaz's avatar
        HashamNiaz
        Solution Sage
        5 years ago

        Hi !

        Seems you need to share the workspace with users with Viewer role.

         

        Regards,

        Hasham

    • JoseDavidM's avatar
      JoseDavidM
      Helper I
      5 years ago

      Like This

       

       

      • aj1973's avatar
        aj1973
        Community Champion
        5 years ago

        JoseDavidM 

        Yes this way you are not sharing the Workspace, you are sharing the report to people in your organization. Those people in your organization need at least a Pro license to see your report. Do those people have a License? 

        If not then you will need a Premium capacity license for your workspace, which would cost much more money.

         

  • HashamNiaz's avatar
    HashamNiaz
    Solution Sage
    5 years ago

    Hi !

    The licensing reinformacment will enforce once you published those reports. Try publishing the report which user have access to now, and after publishing the report again user will not be able to see it without having Pro License.

    • JoseDavidM's avatar
      JoseDavidM
      Helper I
      5 years ago

      Sorry, i got loss in translation. i didnt understand very well, do you mean that all my user will eventually loss access to all the reports because an issue with the organizational licence?

      • HashamNiaz's avatar
        HashamNiaz
        Solution Sage
        5 years ago

        Hi !

        The licnesing part is very simple, If you want to use a Power BI Report either as a Developer or End User, you will need Power BI (Pro) license if your reports are published into Standard Workspace (New Generation).

         

        If you have some reports publsihed into Classical workspace (Legacy), users might still be able to acees it, it's justa  matter of time when reinforcement will place into these as well.

        So you need to have a Power BI (Pro) license for each user. If you are a small / medium size enterprise.

         

        As an alternate you can have 1 license of each department which can be shared between users.

        Power BI Embeded / Premium Licensing options are for Large sclae enterprises.

         

        Regards,