How to group pages in dashboard

[epang0714]

Currently I have created a dashboard with over 40 pages. I would like to group them into sections so that they are more structured to the reader. How can I do it? 

[v-agajavelly]

Hi @epang0714 

Just checking in one last time. Were you able to try out any of the suggestions shared earlier? If your issue is resolved, marking the accepted solution would be a big help to others who might be facing the same scenario.

If you went in a different direction or still need support, feel free to drop a quick update, we’re happy to keep helping.

Regards,
Akhil.

[v-agajavelly]

Hi @epang0714 

Just checking in we haven’t heard back from you in a bit. Were you able to try out the suggestions shared by @Nasif_Azam  and @Elena_Kalina . If your issue is resolved, it’d be great if you could mark the accepted solution, it helps others in the community who might face the same scenario!

If you're still facing, feel free to drop a quick update here, we’re happy to help further. Thanks again for being part of the Microsoft Fabric Community.

Thanks,
Akhil.

[v-agajavelly]

Hi @epang0714 
,

Just checking in to see if the solution we shared worked for you? If you're still facing any issues or need more help, feel free to let us know, we're happy to assist further.

If the response helped resolve your issue, please consider marking it as Accepted as Solution and give it a thumbs up if you found it helpful.

Thanks,
Akhil

[v-agajavelly]

Hi @epang0714 

Thanks for reaching out to the Microsoft fabric community forum.

As @Nasif_Azam  @Elena_Kalina , already suggested follow the same.

There is other process, you can turn your Power BI report (with multiple pages) into a Power BI App, and it’s a great way to group and organize your content for end users.

To Turn a Power BI Report into an App

First Publish Your Report to a Workspace, Now Your report (.pbix) must be published to a Power BI Workspace (Pro or Premium) and make sure it's organized the way you want it (page order, page names, hidden pages, etc.).

Configure Navigation in the App

• In Power BI Service, go to the Workspace where the report is published.
• Click “Create app” in the top-right corner.
• In the App setup pane:

• Add App name, description, and logo if desired.
• Choose Audience who will view the app (specific users or entire org).

• In the Navigation section:

• Enable “Navigation pane”.
• You can create groups/sections and move report pages or full reports into each.

Example:

Sales

  ↳ Overview

  ↳ Trends

Finance

  ↳ Budget vs Actual

  ↳ Forecast

You can hide/show specific pages, reorder them, or even rename them (only in the app), and Click Publish.

Regards,
Akhil.

[danextian]

The simplest solution is to use page navigator buttons.  You can create multiple sets of buttons and select the pages that are included in those. 

[epang0714]

I have seen Power BI App has the faeture that you can have reports and dashboard grouped into sections.  but I dont seem to find that function. 

[kushanNa]

Or if you are not comfortable with work with apps you can simply follow the second step he has suggested 

create two pages (groups) for navigation of pages , hide the rest 

so when the user open the report he will only see the groups not the rest of pages 

[kushanNa]

Hi @epang0714 

Which function is missing for you ? 

check this video , he explains how to create an app 

https://www.youtube.com/watch?v=fmyuQ2Q1HN4&ab_channel=Fernan 

the reports should be in separate workspace not in my workspace 

[Elena_Kalina]

Hi @epang0714 

Since Power BI reports (not dashboards) can have multiple pages, you can group them logically for better navigation:

Option 1: Section Homepages with Button Navigation

• Create a main landing page with section headers (e.g., "Sales," "Marketing," "Operations").

• Use buttons (Insert → Buttons) to navigate to:

  • Subsection homepages (e.g., "Sales → Regional Performance")

  • Detailed pages (e.g., "Sales → Product Analysis")

• Add a "Back to Overview" button on each page for easy navigation.

Option 2: Drill-Through for Analytical Pages

• If pages follow a hierarchical structure (e.g., summary → detail), use drill-through:

  • Right-click a visual → "Drill through" → Set target page.

  • Pass relevant filters (e.g., Region → Regional Details).

  • Include a "Back" button on drill-through pages.

Option 3: Bookmarks for Dynamic Views

• Use bookmarks to toggle between different views within a section.

• Example: A "Sales Performance" page could have:

  • Bookmark 1: Show by Region

  • Bookmark 2: Show by Product Category

  • Control via buttons or slicers.

If your report has similar pages with different metrics, replace them with dynamic visuals using Field Parameters:

Step 1: Create a Field Parameter

1. Go to Modeling → New Parameter → Fields.

2. Select measures/dimensions you want to switch between (e.g., Revenue, Profit, Units Sold).

3. Name it (e.g., "Metric Selector") and set display names.

Step 2: Make Visuals Dynamic

• Replace static fields in charts/tables with the Field Parameter.

• Example:

  • Instead of hard-coding "Revenue" in a bar chart, use the Metric Selector.

  • Users can now switch between Revenue, Profit, etc. via a slicer.

Step 3: Add a Selection Control

• Insert a slicer (or button tiles) and bind it to the Field Parameter.

• Users can now toggle metrics without leaving the page.

Step 4: Enhance with Dynamic Titles & Formatting

// Dynamic title showing selected metric  
Report Title = "Viewing: " & SELECTEDVALUE('Metric Selector'[Parameter], "All Metrics")  

• Apply conditional formatting based on the selected metric.

If this post helps, then please consider Accepting as solution to help the other members find it more quickly, don't forget to give a "Kudos" – I’d truly appreciate it!  Thank you.

[Nasif_Azam]

Hey @epang0714 ,

In Power BI, dashboards do not support multiple pages what you're referring to is likely a Power BI report, which can have many pages. If you have over 40 report pages and want to group them into structured sections for easier navigation, here some best options:

1. Create Navigation Menus with Buttons
You can design your own custom navigation using:

• Buttons or shapes as tabs or menu items.
• Use the “Page Navigation” action to go to specific report pages.
• Group related pages into sections and create main menu pages for each section.

Example:

• Page: Sales Overview → Buttons: Region | Product | Time
• Clicking "Product" goes to a dedicated Product section page.

2. Use Bookmarks and Selection Pane

• Create bookmarks that show/hide groups of visuals or pages.
• You can simulate tabbed navigation within a single page by toggling visuals.

3. Group Pages by Naming Convention
While not visually grouped in the UI, you can:

• Use prefixes like 01_Overview, 01_Details_1, 01_Details_2, 02_Finance, etc.
• This helps readers scan the tabs in order and understand which pages belong together.

4. Split into Multiple Reports
If the report becomes too large or slow:

• Create multiple smaller reports focused on a single section (e.g., Sales, Finance, Operations).
• Link them together using buttons or shared navigation in the Power BI Service.

5. Embed with Power BI Apps (Pro & Premium)

• If using Power BI Apps, you can group related reports together inside a sectioned app.
• This doesn’t group pages inside a report, but organizes access nicely for users.

If you found this solution helpful, please consider accepting it and giving it a kudos (Like) it’s greatly appreciated and helps others find the solution more easily.

Best Regards,
Nasif Azam

 

[kushanNa]

hi @epang0714 

Check if this solution helps you ? 

https://community.fabric.microsoft.com/t5/Desktop/how-to-do-grouping-multiple-pages/td-p/2629749