How to Export Complete Table Details in Report View to PDF

[Brittany2025]

The table in Report View contains 4,835 line items, but when exporting to PDF, only a single page is generated. How can we export the full table details to PDF? All visualizations in Report View need to be converted to PDF for hardcopy submission.

[danextian · Accepted solution]

Hi @Brittany2025 

Power BI exports only a snapshot of the report to PDF. You will need to create a paginated report in Report Builder if you want all the rows in the visual to be exported.

[Anonymous · Accepted solution]

Hi @Brittany2025 ,

Exporting to PDF has some considerations and limitations, please refer to

Export reports to PDF - Power BI | Microsoft Learn

It mentions this:

Visuals with scrollbars are exported in their default state. The visual displays all possible rows, starting with the first row. Even if you have the visual scrolled down, when exported, the visual displays unscrolled.

If you want to export all data, please try export data from a visual instead of exporting to PDF.

Export data from a Power BI visualization - Power BI | Microsoft Learn

Best Regards,
Stephen Tao

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly

[danextian · Accepted solution]

Hi @Brittany2025 

Power BI exports only a snapshot of the report to PDF. You will need to create a paginated report in Report Builder if you want all the rows in the visual to be exported.