Dates and Columns help!

[Anonymous]

Hi

I'm hoping I can get some help here!  I think this a fairly simple problem but I cant get my head around it!  I putting together a Power BI report that pulls data in from our timesheet system (replicon) and our resource planning system (an excel spreadsheet).  So I am comparing planned (or forecast) vs actual for staff time.

Our resource plan is fairly simple.  We plan number of days per resource per week by project looking forward about 18 months like this;

Project Code	Project Name	Resource Name	01/06/2020	08/06/2020	15/06/2020	22/06/2020	etc......
001	Project1	Dave	3	3	3	3
001	Project1	Jim	2	2	2	2
002	Project2	Dave	1	1	1	1
003	Project3	Dave	1	1	1	1
003	Project3	Jim	2	2	2	2
003	Project3	Gary	1	1	1	1

When I bring this into Power BI it sorts fields in this unhelpful manner.....

I want to be able to group these weeks into months and plot them onto a simple graph to show number of days in total per month.

I'm going mad trying to work out this problem.  Can anybody tell me what I am doing wrong?

Thanks!

[Anonymous · Accepted solution]

Hi @Anonymous ,

You can follow the below steps to get it:

1. Unpivot all date columns(select all date columns and click "Unpivot columns" in Transform ribbon )

2. Create a calculated column to get the year and month of date column with below formula

YearMonth = CONCATENATE(YEAR('Resource plan'[Date]),MONTH('Resource plan'[Date]))

Best Regards

Rena

[amitchandak]

@Anonymous , First unpivot the data

https://radacad.com/pivot-and-unpivot-with-power-bi
Create a date table and join dates with that

To get the best of the time intelligence function. Make sure you have a date calendar and it has been marked as the date in model view. Also, join it with the date column of your fact/s. Refer :
https://radacad.com/creating-calendar-table-in-power-bi-using-dax-functions
https://www.archerpoint.com/blog/Posts/creating-date-table-power-bi
https://www.sqlbi.com/articles/creating-a-simple-date-table-in-dax/

See if my webinar on Time Intelligence can help: https://community.powerbi.com/t5/Webinars-and-Video-Gallery/PowerBI-Time-Intelligence-Calendar-WTD-YTD-LYTD-Week-Over-Week/m-p/1051626#M184


Appreciate your Kudos.

[Anonymous]

Do you have a separate date or calendar table?  You really need one.  Then in that table you can say what dates belong to what weeks.

For example,this is a pic of my calendar table.   You can add your own tables in a couple of ways.  You could build your own table in excel and import it.  Or you could create one in Power query (paste the below code into the advanced editor)

let CreateDateTable = (StartDate as date, EndDate as date, FiscalYearStartDate as date, optional Culture as nullable text) as table =>
  let
    DayCount = Duration.Days(Duration.From(EndDate - StartDate)),
    Source = List.Dates(StartDate,DayCount,#duration(1,0,0,0)),
    TableFromList = Table.FromList(Source, Splitter.SplitByNothing()),
    ChangedType = Table.TransformColumnTypes(TableFromList,{{"Column1", type date}}),
    RenamedColumns = Table.RenameColumns(ChangedType,{{"Column1", "Date"}}),
    InsertYear = Table.AddColumn(RenamedColumns, "Year", each Date.Year([Date])),
    InsertQuarter = Table.AddColumn(InsertYear, "QuarterOfYear", each Date.QuarterOfYear([Date])),
    InsertMonth = Table.AddColumn(InsertQuarter, "MonthOfYear", each Date.Month([Date])),
    InsertDay = Table.AddColumn(InsertMonth, "DayOfMonth", each Date.Day([Date])),
    InsertDayInt = Table.AddColumn(InsertDay, "DateInt", each [Year] * 10000 + [MonthOfYear] * 100 + [DayOfMonth]),
    InsertMonthName = Table.AddColumn(InsertDayInt, "MonthName", each Date.ToText([Date], "MMMM", Culture), type text),
    InsertCalendarMonth = Table.AddColumn(InsertMonthName, "MonthInCalendar", each (try(Text.Range([MonthName],0,3)) otherwise [MonthName]) & " " & Number.ToText([Year])),
    InsertCalendarQtr = Table.AddColumn(InsertCalendarMonth, "QuarterInCalendar", each Number.ToText([Year]) & " " & "Q" & Number.ToText([QuarterOfYear])),
    InsertDayWeek = Table.AddColumn(InsertCalendarQtr, "DayInWeek", each Date.DayOfWeek([Date])+1),
    InsertDayName = Table.AddColumn(InsertDayWeek, "DayOfWeekName", each Date.ToText([Date], "dddd", Culture), type text),
    InsertWeekEnding = Table.AddColumn(InsertDayName, "WeekEnding", each Date.EndOfWeek([Date]), type date),
    
    InsertFiscalMonth = Table.AddColumn(InsertWeekEnding, "FiscalMonth", 
        each ( if Date.Month([Date]) >= Date.Month(FiscalYearStartDate) then Date.Month([Date]) - Date.Month(FiscalYearStartDate) + 1
        else 12 - Date.Month(FiscalYearStartDate) + Date.Month([Date]) + 1 ), type number),
    
    InsertFiscalQuarter = Table.AddColumn(InsertFiscalMonth, "FiscalQuarter", each Number.ToText([FiscalYear]) & " FQ" & Number.ToText([FiscalCalendarQuarter])),

    InsertFiscalCalendarQuarter = Table.AddColumn(InsertFiscalQuarter, "FiscalCalendarQuarter", 
        each ( if Date.QuarterOfYear([Date]) >= Date.QuarterOfYear(FiscalYearStartDate) then Date.QuarterOfYear([Date]) - Date.QuarterOfYear(FiscalYearStartDate) + 1
        else 4 - Date.QuarterOfYear(FiscalYearStartDate) + Date.QuarterOfYear([Date]) + 1)),

    InsertFiscalYear = Table.AddColumn(InsertFiscalCalendarQuarter, "FiscalYear", each (if Date.Month([Date]) < Date.Month(FiscalYearStartDate) then Date.Year([Date]) else Date.Year([Date])+1), type number)
  in
    InsertFiscalYear,
    #"Invoked FunctionCreateDateTable" = CreateDateTable(#date(2017, 1, 1), #date(2020, 12, 31), #date(2013, 1, 1), null),
    #"Inserted Week of Year" = Table.AddColumn(#"Invoked FunctionCreateDateTable", "Week of Year", each (Date.WeekOfYear([Date], Day.Sunday)))
in
    #"Inserted Week of Year"