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smpa01's avatar
smpa01
Community Champion
8 years ago
Solved

Automate printing after data refresh

Hi,
Is it possible to automate printing the outputs as soon as the query gets refreshed. I process an input using power query and generate the output in excel. I want my outputs to get printed automatically everytime they get refreshed.

Is it possible to achieve?

Thank you in advance.
  • I managed to reach a solution by using Macro. Not sure if this can be achieved by any other way.

     

    The task was to import an input table into PQWRY and generating two outputs and print them upon refresh.

     

    Sheet 1 contains Raw data and Sheet 2 and 3 contains output generated by PQWRY- https://drive.google.com/open?id=0B7imabOIHE8QTTFBLWw4aFU5dzg

     

    Sub Macro1()
    '
    ' Macro1 Macro
    '
    
    '
        With ActiveWorkbook.Connections("Query - Table1").OLEDBConnection
            .BackgroundQuery = False
            .CommandText = Array("SELECT * FROM [Table1]")
            .CommandType = xlCmdSql
            .Connection = _
            "OLEDB;Provider=Microsoft.Mashup.OleDb.1;Data Source=$Workbook$;Location=Table1;Extended Properties="""""
            .RefreshOnFileOpen = False
            .SavePassword = False
            .SourceConnectionFile = ""
            .SourceDataFile = ""
            .ServerCredentialsMethod = xlCredentialsMethodIntegrated
            .AlwaysUseConnectionFile = False
        End With
        With ActiveWorkbook.Connections("Query - Table1")
            .Name = "Query - Table1"
            .Description = "Connection to the 'Table1' query in the workbook."
        End With
        With ActiveWorkbook.Connections("Query - Table1 (2)").OLEDBConnection
            .BackgroundQuery = False
            .CommandText = Array("SELECT * FROM [Table1 (2)]")
            .CommandType = xlCmdSql
            .Connection = _
            "OLEDB;Provider=Microsoft.Mashup.OleDb.1;Data Source=$Workbook$;Location=Table1 (2);Extended Properties="""""
            .RefreshOnFileOpen = False
            .SavePassword = False
            .SourceConnectionFile = ""
            .SourceDataFile = ""
            .ServerCredentialsMethod = xlCredentialsMethodIntegrated
            .AlwaysUseConnectionFile = False
        End With
        With ActiveWorkbook.Connections("Query - Table1 (2)")
            .Name = "Query - Table1 (2)"
            .Description = "Connection to the 'Table1 (2)' query in the workbook."
        End With
        ActiveWorkbook.RefreshAll
        Sheets("Sheet2").Select
        ActiveWindow.SelectedSheets.PrintOut Copies:=1, Collate:=True, _
            IgnorePrintAreas:=False
        Sheets("Sheet3").Select
        Range("Table1__2[[#Headers],[Name]]").Select
        ActiveWindow.SelectedSheets.PrintOut Copies:=1, Collate:=True, _
            IgnorePrintAreas:=False
    End Sub

    If there any more ways to achieve I would be very intersted to know.

1 Reply

  • smpa01's avatar
    smpa01
    Community Champion

    I managed to reach a solution by using Macro. Not sure if this can be achieved by any other way.

     

    The task was to import an input table into PQWRY and generating two outputs and print them upon refresh.

     

    Sheet 1 contains Raw data and Sheet 2 and 3 contains output generated by PQWRY- https://drive.google.com/open?id=0B7imabOIHE8QTTFBLWw4aFU5dzg

     

    Sub Macro1()
    '
    ' Macro1 Macro
    '
    
    '
        With ActiveWorkbook.Connections("Query - Table1").OLEDBConnection
            .BackgroundQuery = False
            .CommandText = Array("SELECT * FROM [Table1]")
            .CommandType = xlCmdSql
            .Connection = _
            "OLEDB;Provider=Microsoft.Mashup.OleDb.1;Data Source=$Workbook$;Location=Table1;Extended Properties="""""
            .RefreshOnFileOpen = False
            .SavePassword = False
            .SourceConnectionFile = ""
            .SourceDataFile = ""
            .ServerCredentialsMethod = xlCredentialsMethodIntegrated
            .AlwaysUseConnectionFile = False
        End With
        With ActiveWorkbook.Connections("Query - Table1")
            .Name = "Query - Table1"
            .Description = "Connection to the 'Table1' query in the workbook."
        End With
        With ActiveWorkbook.Connections("Query - Table1 (2)").OLEDBConnection
            .BackgroundQuery = False
            .CommandText = Array("SELECT * FROM [Table1 (2)]")
            .CommandType = xlCmdSql
            .Connection = _
            "OLEDB;Provider=Microsoft.Mashup.OleDb.1;Data Source=$Workbook$;Location=Table1 (2);Extended Properties="""""
            .RefreshOnFileOpen = False
            .SavePassword = False
            .SourceConnectionFile = ""
            .SourceDataFile = ""
            .ServerCredentialsMethod = xlCredentialsMethodIntegrated
            .AlwaysUseConnectionFile = False
        End With
        With ActiveWorkbook.Connections("Query - Table1 (2)")
            .Name = "Query - Table1 (2)"
            .Description = "Connection to the 'Table1 (2)' query in the workbook."
        End With
        ActiveWorkbook.RefreshAll
        Sheets("Sheet2").Select
        ActiveWindow.SelectedSheets.PrintOut Copies:=1, Collate:=True, _
            IgnorePrintAreas:=False
        Sheets("Sheet3").Select
        Range("Table1__2[[#Headers],[Name]]").Select
        ActiveWindow.SelectedSheets.PrintOut Copies:=1, Collate:=True, _
            IgnorePrintAreas:=False
    End Sub

    If there any more ways to achieve I would be very intersted to know.