Absence Period Calculation

[Birdjo]

Hello,

I am trying to figure out a way to visualize the period in which an employee was on a leave.

I am trying to do this without doing changes to the dataset I have.

Here is an example of the dataset:

As you can see in the first column I have the month, then employee, while to numerated columns represent the day of a month.
New months are generated by duplicating the employees. 

And the desired output would be something like this but in Power BI table:

Does anyone has any ideas how I can achieves the output I want the dataset structure I have?

[v-qiuyu-msft · Accepted solution]

Hi @Birdjo,

In your scenario, you can open the Query Editor in Power BI desktop:

1. Select the column Month, click Split Column.

2. Select columns 1,2,..,7 at the same time, click UnPivot Columns.

3. Add a custom column to combine Year, Month and Day to a date column.

4. Filter to remain Leave values.

5. Use Group By like below:

For detail steps, please check attached .pbix file.

Best Regards,
Qiuyun Yu

[austinsense]

My advice - keep the dataset just like it is BUT change the shape of it when you import it into the model.  Right now the data isn't tidy - all those columns with dates should be in one columns. It's easy to fix.

In the query select the first two columns, click on the header, and select "unpivot other columns" - After that you should have four columns Month, Employee, DayOfMonth, Value (once you've renamed the last two).

Then if you want to just see it by month, instead of day, then you can use GROUP BY - you don't have to do this because it's really better to keep it at the lowest level of granularity.

Ok that's the dataset, for the report you need to create a absence start & absence end measure - you can create a measure using MAX and MIN.

Hope this helps.