Calculating active employees in each month of a year using hire date and end date columns

[KartheekJ]

Hi,

I have an employee table with hire date and end date columns and a date table.

There is an active relation between Date[date] and Employee[end date] and an inactive relation between Date[date] and Employee[hire date].

The requirement is to show no of active employees in each month of the year in a column chart.

I have used the below DAX formula

Active Employees =

CALCULATE(

    [No.of Resources],

    'BM EXTERNALS TRACKED DATA'[Hire Date ] <= MAX('Date'[Date]),

    'BM EXTERNALS TRACKED DATA'[End Date ] >= MIN('Date'[Date]),

    USERELATIONSHIP('BM EXTERNALS TRACKED DATA'[Hire Date ],'Date'[Date])

)

and got the below outcome which is wrong

Then, I have tried this Dax formula 

Head Count = CALCULATE(

                              [No.of Resources],

                              FILTER(

                                  ALL('Date'),

                                 'Date'[Date] >= MIN('Date'[Date])

                              )

                       )

and got below outcome

This is a bette outcome.

But, the issue is this formula is not considering the hire date while calculating active resources.

for example, if an employee has a start date as 10/04/24 and end date as 31/07/24, he should only be included in the active employees in April, May, June and July. he shouldn't be included for the months before april 2024.

But this 2nd formula is including the above employee in every month till Jul 24.

Can someone help me to modify the DAX to calculate active employees considering both hire date and end date.

Thanks

Kartheek

[KartheekJ]

Hi @DataNinja777.  Thank you very much for the quick response.

[DataNinja777 · Accepted solution]

Hi @KartheekJ ,

Regarding this topic, the key to solving your headcount issue is to set your calendar (date) table as a disconnected table from your employee table, which contains information such as employee ID, joining date, and leaving date. Then, you can write a DAX formula like the one below, enabling you to calculate headcount at any point in time!

Headcount =
SUMX (
    EmployeeFact,
    IF (
        EmployeeFact[Start] <= [SelectedDate]
            && EmployeeFact[End] >= [SelectedDate],
        1,
        BLANK ()
    )
)

Please refer to the article below if you’d like to explore this topic further.

https://community.fabric.microsoft.com/t5/Community-Blog/Dynamic-Headcount-Analysis-using-Dax/ba-p/4...

Best regards,