Summarizing Capacity Allocated & Capacity Remaining for a Bookable Resource
Hi all - long time lurker, first time poster, so apologies in advance if this is the incorrect sub: I am hoping to summarize completed/scheduled event duration data with values from three tables. table A - Events: Contains running registry of training events. Calculated columns use DATEDIFF to return event duration (event end date/time - event start date/time) in hours and minutes table B - Trainer Logs Maps the user guid of a bookable resource (in this case, a contact with a "Trainer" designation) to the guid of the event in table A in which that Trainer's time was used table C - Trainer Capacity Trainer's name, guid, and a hard-coded quarterly hours value (160) The goal is relatively straightforward: For each unique trainer ID + trainer name in table B/C, summarize: the QTD count of Completed vs. Scheduled events (from table A). Any event with a end date < today = "Completed"; with start date > today = "Scheduled" the duration in hours tied to those Completed/Scheduled events (table A) the sum of hours completed QTD + hours Scheduled QTD (let's call it "Hours Booked or Completed") Deducting the "Hours Booked or Completed" value from the hard-coded maximum allowable hours (160) that any one trainer has available in any one quarter should then allow me to arrive at a % of Quarterly Hours Used value, which would prove useful when answering the question of which trainers have the capacity remaining to book them with future events. I contemplated bringing the trainer_id value (table B) into the events table (table A) via LOOKUPVALUE, but was unsure if there was a more elegant solution that virtualized this relationship. Lastly, it's worth noting that an event can have multiple trainers assigned to it. In these instances, I'd like to avoid counting a single event with duration = 8 hours and >1 trainer assigned as 8 hours consumed by each assigned trainer, such that the duration of the event is split by the number of trainers assigned, i.e.,: If duration = 8 hours && assigned trainer count = 1, then deduct 8 hours from trainer 1's capacity If duration = 8 hours && assigned trainer count = 2, then deduct 4 hours from trainer 1's capacity and 4 from trainer 2's capacity If duration = 8 hours && assigned trainer count = 3, then deduct 2.67 hours from t1, 2.67 hours from t2, 2.67 from t3 ...etc. Link to sample data below. Thanks sample data EDIT: Public link