workspace vs report level access / privileges

Hi Anonymous ,

Priveliges at the workspace level govern what access users have to reports in terms of editing and viewership. What is your intended use case?

If your goal is to restrict who can veiw which reports in a workspace, my recommendation would be to create an app for that workspace and restrict reports through audiences within the app.

If this helped, please mark it as the solution so others can benefit too. And if you found it useful, kudos are always appreciated.

Thanks,

Samson

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Hi Anonymous 

Yes, in Power BI, access is governed at the workspace level, not at the individual report level. This means that when you change a user’s role in a workspace (for example, downgrading them from Admin to Viewer), the change applies to all content within that workspace—reports, datasets, dashboards, and dataflows—regardless of who created or owns the items. So in your example, if you want a user to lose admin privileges for the three reports you own, you would need to change their role at the workspace level, but that will also remove their admin privileges from every other report or dataset in the same workspace, even if those assets were created by other people. Power BI currently does not allow report-level permissions within a workspace; for more granular sharing, you would need to either use app publishing, where you control which reports are included, or place sensitive reports in a separate workspace and manage access there.