workspace permission

[neees78]

I’m on Pro-user license ,  need to share reports/dashboard with colleagues (all free users)

All published  content on premium work-space   

If I give permission only @ report  level not workspace – users cant see ( this was  instruction I had from internal IT team !)

My question – do I need to grant all consumers access to the workspace also  ?

If yes - which level ? Viewer , Member or contributor  

[v-angzheng-msft]

Hi, @neees78 

According to my test, you don't need to give permission to the workspace, but only to the report level, however, this is not enough to access, it will prompt the user to have access to the base dataset, in my test, even if I give the user access to the base dataset still can't access, the final solution is to need a Pro or PPU license to see.

Best Regards,
Community Support Team _ Zeon Zheng
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

[Anand24]

Hi @neees78 ,

My question – do I need to grant all consumers access to the workspace also ?

Ans:

1. Make sure premium capacity is enabled in the intended workspace. Then try the same thing, i.e., provide access to free users at report level. Also, please instruct free users to check the access in incognito mode.

2. If point 1 doesn't help, then I think "Yes", you have to add them to workspace.

If yes - which level ? Viewer , Member or contributor

Ans: Even Viewer should work.

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[neees78 · Accepted solution]

Hi - I've been testing for few days now
I can confirm that I am publishing all reports/dashboards to premium workspace and I'm on Pro-License

For my free users - if I gave permission at report level or dashboard - not working - error read can't load model
if I grant them access to workspace as well - as Viewer - same error

when I grant them access to workspace at contributor level - it works

a bit confusing - must admit 

[v-angzheng-msft]

Thanks for your feedback. Could you please mark your post as Answered since it is working now? It will help the others in the community find the solution easily if they face the same problem with you. Thank you.