undefinedPower BI → Power Automate Email Subscription with Dynamic PNG Export (Licensing Clarificati

Hi 9100822653 

Thanks for reaching out to Microsoft Fabric Community Forum.

It looks like you're trying to set up a sophisticated email subscription system using Power BI and Power Automate, and you have some important licensing questions.

Content Owner (Flow Creator) Licensing
Power BI Pro: Required for content creators to publish reports and build flows.

Premium Per User (PPU): Not sufficient for Export to File in Power Automate.

Premium Capacity: Mandatory if you want automated exports, large-scale distribution, and RLS enforcement.

Email Recipients Licensing
No license required if recipients only receive static PNG/PDF via email.

Pro or PPU licenses are only needed if recipients access the report interactively in the Power BI service.

Premium Capacity Requirements
Exporting reports to PNG/PDF via Power Automate  Requires Premium/Fabric capacity.

Sending emails with embedded images Supported via Power Automate once export is done.

Applying Row-Level Security (RLS) Enforced during export, but only in Premium/Fabric-backed workspaces.

Minimum Recommended Capacity
Premium P1 SKU (or equivalent Fabric reserved capacity) is the entry-level option.

Fabric Trial: Can temporarily enable this functionality, but not viable for production.

PPU: Cannot replace Premium capacity for this use case.

References:
Export and Email a Report with Power Automate - Power BI | Microsoft Learn

https://community.fabric.microsoft.com/t5/Service/License-requirement-for-Export-to-file-API/m-p/4019885

Create a Dynamic Subscription for a Power BI Report - Power BI | Microsoft Learn

Power BI Premium Per User - Microsoft Fabric | Microsoft Learn

Hope this helps!!

Thank You.