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undefinedPower BI → Power Automate Email Subscription with Dynamic PNG Export (Licensing Clarificati
Hi 9100822653
Thanks for reaching out to Microsoft Fabric Community Forum.It looks like you're trying to set up a sophisticated email subscription system using Power BI and Power Automate, and you have some important licensing questions.
Content Owner (Flow Creator) Licensing
Power BI Pro: Required for content creators to publish reports and build flows.Premium Per User (PPU): Not sufficient for Export to File in Power Automate.
Premium Capacity: Mandatory if you want automated exports, large-scale distribution, and RLS enforcement.
Email Recipients Licensing
No license required if recipients only receive static PNG/PDF via email.Pro or PPU licenses are only needed if recipients access the report interactively in the Power BI service.
Premium Capacity Requirements
Exporting reports to PNG/PDF via Power Automate Requires Premium/Fabric capacity.Sending emails with embedded images Supported via Power Automate once export is done.
Applying Row-Level Security (RLS) Enforced during export, but only in Premium/Fabric-backed workspaces.
Minimum Recommended Capacity
Premium P1 SKU (or equivalent Fabric reserved capacity) is the entry-level option.Fabric Trial: Can temporarily enable this functionality, but not viable for production.
PPU: Cannot replace Premium capacity for this use case.
References:
Export and Email a Report with Power Automate - Power BI | Microsoft LearnCreate a Dynamic Subscription for a Power BI Report - Power BI | Microsoft Learn
Power BI Premium Per User - Microsoft Fabric | Microsoft Learn
Hope this helps!!
Thank You.
Hi 9100822653
Thanks for reaching out to Microsoft Fabric Community Forum.
It looks like you're trying to set up a sophisticated email subscription system using Power BI and Power Automate, and you have some important licensing questions.
Content Owner (Flow Creator) Licensing
Power BI Pro: Required for content creators to publish reports and build flows.
Premium Per User (PPU): Not sufficient for Export to File in Power Automate.
Premium Capacity: Mandatory if you want automated exports, large-scale distribution, and RLS enforcement.
Email Recipients Licensing
No license required if recipients only receive static PNG/PDF via email.
Pro or PPU licenses are only needed if recipients access the report interactively in the Power BI service.
Premium Capacity Requirements
Exporting reports to PNG/PDF via Power Automate Requires Premium/Fabric capacity.
Sending emails with embedded images Supported via Power Automate once export is done.
Applying Row-Level Security (RLS) Enforced during export, but only in Premium/Fabric-backed workspaces.
Minimum Recommended Capacity
Premium P1 SKU (or equivalent Fabric reserved capacity) is the entry-level option.
Fabric Trial: Can temporarily enable this functionality, but not viable for production.
PPU: Cannot replace Premium capacity for this use case.
References:
Export and Email a Report with Power Automate - Power BI | Microsoft Learn
Create a Dynamic Subscription for a Power BI Report - Power BI | Microsoft Learn
Power BI Premium Per User - Microsoft Fabric | Microsoft Learn
Hope this helps!!
Thank You.
Hi 9100822653
Following up to confirm if the earlier responses addressed your query. If not, please share your questions and we’ll assist further.Hi V-Aatheeque,
You explained Email Subscription with Dynamic PNG Export very nicely. I have one more question related to the subscription email.
I created the report using the Indian locale, but my clients are located in different countries such as Europe and China. When they view the report in the Power BI Service, they see the data in their local number format. However, when they subscribe to the report, the PNG and PDF attachments are still shown in the Indian number format.
They want the subscription email to display the data in their own local number format. How can I resolve this issue?