undefinedPower BI → Power Automate Email Subscription with Dynamic PNG Export (Licensing Clarificati

Question

Hello Community,

I am trying to build an email subscription–like solution using Power Automate and Power BI, and I need clarity on licensing requirements.

Scenario

• I have a Power BI report with Row-Level Security (RLS) based on Region.

• There are two tables:

  • Sales table → customer name, salary, region

  • Access table → region, email ID

• Each user should receive:

  • An email triggered from Power Automate

  • A PNG (or PDF) export of a Power BI report page

  • Data filtered only to their region (RLS-controlled)

• The flow uses:

  • Power Automate → Export Power BI report to file (PNG/PDF)

  • Attach the exported image to the email

  • Optionally embed the image inline in the email body

What I Want to Achieve

• Fully automated region-wise email delivery

• Dynamic content per user

• Secure (users should see only their region’s data)

• Similar to a Power BI email subscription, but implemented using Power Automate

My Licensing Questions

1. What Power BI license is required for the content owner (flow creator)?

   • Power BI Pro?

   • Premium Per User (PPU)?

   • Fabric / Premium Capacity?

2. What license is required for the email recipients?

   • Do recipients need:

     • Power BI Pro?

     • Any Power BI license at all?

     • Or can they be completely license-free if they only receive PNG/PDF via email?

3. Is a Premium Capacity (P-SKU or Fabric Capacity) mandatory for:

   • Exporting reports to PNG/PDF via Power Automate?

   • Sending emails with embedded images?

   • Applying RLS during export?

4. Can this solution work with:

   • Only Power BI Pro?

   • Power BI Pro + PPU?

   • Or is Premium Capacity workspace required at minimum?

5. If Premium Capacity is required:

   • What is the minimum recommended capacity?

   • Can Fabric Trial or PPU replace Premium Capacity for this use case?

Goal

I want to understand the correct and minimum licensing setup to implement this solution without violating licensing rules, while keeping costs optimized.

Any guidance or official documentation references would be highly appreciated.

Thank you in advance!

If you want, I can also:

• Shorten this for faster responses

• Add screenshots references wording

• Convert it into a “Licensing only” focused question

Just tell me 👍