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SarahAlsterspre's avatar
SarahAlsterspre
Helper II
2 years ago
Solved

share report, not data set

Hey, I want to share reports to my colleagues in powerbi.com but they are not supposed to have access to the data set behind it. Is there a way to do that?   greets   Sarah
Need Help
  • nandic's avatar
    nandic
    2 years ago

    SarahAlsterspre 
    Go to dataset settings in Power BI Service and choose options permissions.
    Here, you need to add a user so that user has access to data in this dataset.
    But make sure to deselect all options on this step.
    "Allow recipients to modify this dataset" would enable user to edit/change dataset. So make sure this option is unchecked!
    "Allow recipients to BUILD content with the data associated with this semantic model" would enable user to connect to this dataset via Power BI or via Excel and get all data. So make sure this option is unchecked!



    Now, you can add that user as a viewer on this workspace.
    User will see reports and dashboards, but not dataset (so user can't download dataset).

    Alternative is to create App based on workspace.
    By doing this, you grant users access to app, not to workspace. In app you can define what you want to show to end users (which report, dashboards).
    When adding users to app, there is also advanced option where you need to uncheck "BUILD" permissions to dataset.


    Cheers,
    Nemanja Andic

     



nandic's avatar
nandic
Resident Rockstar
2 years ago

SarahAlsterspre 
Go to dataset settings in Power BI Service and choose options permissions.
Here, you need to add a user so that user has access to data in this dataset.
But make sure to deselect all options on this step.
"Allow recipients to modify this dataset" would enable user to edit/change dataset. So make sure this option is unchecked!
"Allow recipients to BUILD content with the data associated with this semantic model" would enable user to connect to this dataset via Power BI or via Excel and get all data. So make sure this option is unchecked!



Now, you can add that user as a viewer on this workspace.
User will see reports and dashboards, but not dataset (so user can't download dataset).

Alternative is to create App based on workspace.
By doing this, you grant users access to app, not to workspace. In app you can define what you want to show to end users (which report, dashboards).
When adding users to app, there is also advanced option where you need to uncheck "BUILD" permissions to dataset.


Cheers,
Nemanja Andic