permission concept

[Anonymous]

Hi all,

We are about to rol out Power BI in our organisation. I am now trying to develope a permission concept and how to share information with everyone. Is there any best practice how to do that?

For what concerns me are the following points:

1. Having a "developing" and a "production" environment

I would like to test my updated or new developed Reports in the Service berfore putting them in production environment. Therefore i would like to use the App Workspace as "developing" stage and then publish the App (--> "production" environment").

2. As fas as i understand, i can only publish one App from a Workspace. I would like to publish several Apps. Requirement is as follows: There might be Workspace "Controlling" which has 5 Reports. Now there is Usergroup A that shall see all Reports, Usergroup B that should just see Reports 1 - 3 and Usergroup C that should see Reports 4 and 5. How can i achieve this?

3. Is working with App Workspaces or working with Apps the better way to share Reports?

Thanks in Advance for your input!

Regards,

Dennis

[Aron_Moore · Accepted solution]

1. Having a "developing" and a "production" environment

The app workspace can be your development environment and then you can publish the app (selecting whichever reports you want to be in production) to production for consumption. Just keep your developers in the App Workspace and your consumers in the App users.

2. As fas as i understand, i can only publish one App from a Workspace. I would like to publish several Apps. Requirement is as follows: There might be Workspace "Controlling" which has 5 Reports. Now there is Usergroup A that shall see all Reports, Usergroup B that should just see Reports 1 - 3 and Usergroup C that should see Reports 4 and 5. How can i achieve this?

I haven't found a way around this yet. We just create workspaces (which become apps) for each Usergroup publishing the respective reports.

3. Is working with App Workspaces or working with Apps the better way to share Reports?

Build/develope in workspace, publish/share with Apps.

[v-diye-msft · Accepted solution]

Hi @Anonymous 

I have the same opinions as @Aron_Moore , there's no convenient way to restrict the assess to several reports by different user groups, you should develop them in different app workspace and publish the app. RLS could be possible to limit the access to a specific report, but it would display the restriction with Xerror prompted, which affect the visual effect, not a good choice. 

[Aron_Moore · Accepted solution]

1. Having a "developing" and a "production" environment

The app workspace can be your development environment and then you can publish the app (selecting whichever reports you want to be in production) to production for consumption. Just keep your developers in the App Workspace and your consumers in the App users.

2. As fas as i understand, i can only publish one App from a Workspace. I would like to publish several Apps. Requirement is as follows: There might be Workspace "Controlling" which has 5 Reports. Now there is Usergroup A that shall see all Reports, Usergroup B that should just see Reports 1 - 3 and Usergroup C that should see Reports 4 and 5. How can i achieve this?

I haven't found a way around this yet. We just create workspaces (which become apps) for each Usergroup publishing the respective reports.

3. Is working with App Workspaces or working with Apps the better way to share Reports?

Build/develope in workspace, publish/share with Apps.