Hi,
1. Can a user view report content if I share the report URL without adding them as a viewer in the workspace?
No, the user will not be able to view the report if they are not added as a viewer in the workspace. Power BI requires users to have appropriate access permissions to view reports, regardless of having the report URL. Unless of course you publish the report to web and make it public. Then anyone with the link can access it.
2. If the answer to the previous question is yes, can the user see updated data after a dataset update?
Since the answer to the previous question is no, the user won't be able to see the report or any updates without access permissions. You must grant them the correct access to allow them to see both the report and its updated data.If you add somebody or the report is published to web however, they will see the updated data.
3. If my workspace is hosted in Premium capacity, do I still need to add the user as a viewer in the workspace to view report content?
Yes, even if the workspace is in Premium capacity, you still need to grant the user access (such as adding them as a viewer) to the workspace or the report. Premium capacity removes the need for a Pro license for viewers, but it doesn't override the need for proper access permissions. We are talking about premium capacity here, not premium per user.
4. If my workspace is hosted in Premium capacity, does the user need a Pro license to view report content?
No, users do not need a Pro license to view content in a workspace hosted in Premium capacity (not in Premium per user). However, they must still be granted access to the report, as mentioned earlier. Premium capacity allows users without a Pro license to view reports, as long as they have the necessary permissions.
