Which licenses/subscription is the correct one for us? We're lost...

[ThoSt]

Hi all,

I hope someone can shed some light on this as we're unsure which licenses/subscriptions we'd need to achieve our goals cost-effectively.

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Situation:

We currently use Power BI to share reports we (4 people) create and for others in the business to consume (view) via Power BI Service.

All 4 of us have a Power BI Pro subscription license. Currently, all others in the business would also need a Pro subscription to access any reports shared via Power Bi service (Workspace License Mode: Pro).

Some individuals use Power BI Desktop to create personal reports and use them personally. However, they do not share them via Power BI Service.

There are also some reports shared with people who are outside of our organization. They do have a Power Bi Pro license.

Problem:

We would like to change our licensing to share reports via a “Premium Capacity” workspace, so people (viewers) do not need a license to view shared reports in a Workspace set to "License Mode: Premium Capacity". However, this option is greyed out for existing and new workspaces.

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My understanding was that those who create reports need a "Power BI Pro" license were all others need a free "Fabric" subscription to access/consume content that is shared in a Premium Capacity workspace by a user who is a Pro or PPU user.

Can anyone help?

Thanks!

[Eric_L]

Our organization is in the same situation.  We have 3 users with a premium license for building and ~70 users that would only view reports.  It looks like the organization has to have a Fabric F64 SKU (or above) for users to be able to view reports without an individual PowerBI Pro License.  Unfortunately, a Fabric F64 SKU is way beyond our budget.  If anyone has suggestions on a cost-effective way for the 70 users to view reports, we are all ears.  Right now they are signing up for the Fabric Free Trial but I don't think that is a long term solution.

[Anonymous]

You probably need to have the Premium capactiy purchased and then move workspace to that capacity. If you contact Microsoft, they are probably going to use Fabric license instead of Premium