Weird Share Behavior within the PowerBI Reports

[Gio93ivan]

We are looking if the current behavior is expected as for us it is quite weird:

1. We are making 2 Links , as per below images, one is for all of the people in your organization, and one is for one of the person, in which outside of the list in direct access (let's call this A ).

2. We are trying to give the access of the 2nd link to other people (Not A), in which, we expect that other people should not be able to access since the link is only given to A. However in fact, the other people able to access it, as the first link is already given for everyone in the organization to be able to access.

May I know if this behavior is expected, or is this a bug? We expect that in actual, the 2nd Link should only be able to be opened by A as it only be shared to him, but in fact since the first link has been shared to everyone in organization, it impacted the 2nd link too.

Thank you for everyone who can explain us about this.

[aj1973]

Hi @Gio93ivan 

The URLs can be provided and available to every one in an organization. What should not be available to every one is the data that resides in the semantic model. For a user to see data in either Link he needs to be added to a security group and the security group was granted permission as viewer on the semantic model.

So check if those people are added to the Workspace (which is not recommended) of the semantic model, they must have been added and granted permission on the semantic model somewhere.

[Gio93ivan]

Hi @aj1973 ,

Thank you for your reply, We have checked the workspace Access and also the semantic model , this particular person in which we give the 2nd link, is not part of any of it, and yet, they are still able to access it.

So, we still believe that above weird behavior of the sharing is still the case on this one.

[aj1973]

Are you guys using security groups for access ? Sorry but I keep the doubts on 😉

[Gio93ivan]

Actually, this is one of my suspicion as well so for this particular scenario, we make sure there is no security group access at all.

[aj1973]

May I know why, just out of curiosity !

Security groups can save a lots of headache as such.

For info do you know that a Workspace can't have more than 100 User Principal for exemple !?

[Gio93ivan]

At the moment, the organization user is still very small, thus we have no plan yet to use security groups. 

There is plan however, in the future if the organization become bigger and there's clear role of how should the PBI is being used, we will use the security groups feature.

Still, since the security group is out of the picture at the moment, this weird share behavior is still intact and I am more towards think that this is a bug instead of intended behavior...