Forum Discussion
Using the Power BI Service to replace a Tableau on-premises Web Service
Hi Anonymous
You can know from the link shared by the previous engineer, if you want to share the report with external users, except "Publish to web" and "Export report to PPT/PDF", the rest of the sharing methods require the license of external users . If they have a Pro license themselves, there is no need to assign them. If not, then you need to add them to the organization and assign them a Pro license . You can refer to the case below , about how to assign Power BI Pro to guest users .
https://community.powerbi.com/t5/Service/Assign-Power-BI-Pro-to-guest-users/m-p/482473
Best Regards,
Community Support Team _ Ailsa Tao
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Hi Anonymous
So your goal is to share content on the Power BI Service to external users, and currently you have about 50 external users, right ?
If you're just sharing specific or single content , you can turn external users into guest users with Ad hoc invites, and then send them links to the content, which they can access directly after accepting the invitation.
If you have a lot of contents to share with them, you can create a dedicated workspace, put that contents into the workspace, and then through Planned invites, turn external users into guest users, and then add them to this dedicated workspace so that they can see all the content in the workspace .
Whether it's sharing a link or adding them to a workspace, a license is a must . So if your content is in shared capacity , anyone who wants to access the content all need a Pro license . If your content is in Premium capacity , free users with Power BI Service accounts can also access the content you shared .
The above methods are established in the case that your content contains private information and is not recommended to be published publicly. If your content has no private information, you can publish it publicly, then you can use “Publish to web” to generate a link and provide it to users. This function is visitor friendly because it has no license requirements.
The following links describe how to invite external users to become guest users and share content :
Distribute content to external guest users with Azure AD B2B - Power BI | Microsoft Docs
The following link describes how to use the Publish to Web function :
Publish to web from Power BI - Power BI | Microsoft Docs
The link below shows you more ways to share content with users on Service :
Share Power BI reports and dashboards with coworkers and others - Power BI | Microsoft Docs
I hope these can help to you .
Best Regards,
Community Support Team _ Eason
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Thanks Eason. This is the information that I am after.
The client I am working with doesn't have a premium capacity & are not interested in upgrading to it (they are after cost savings, not cost blow outs).
Based on what you are saying here, the only way for 3rd parties to access is for them to have their own Pro licence, under their own org? Is there any other way around it?
As it stands, I'd like to suggest the B2B solution for Power BI Licenced external users, but am not sure how to setup externals that are not licenced. The only way I can see around this is for the client to create licenced M365 for external users on their Azure AD Tenancy.
Cheers