User maintenance in Apps

[MattN4]

Hi,

We use premium capacity to share reports to our users. Only our developers have a pro license.

Once we deploy the reports we want the business owners to maintain who has access to the reports, however from what I can tell at least one business user per app will require a pro license. Is this correct?

Thanks

[v-piga-msft]

Hi  @MattN4,

As the official document has mentioned that Items within a Premium capacity:

• Accessing app workspaces (as members or admins) and publishing apps requires a Power BI Pro license.

• Sharing an app requires a Pro license, but consuming an app doesn't.

• All dashboard recipients, regardless of the license they're assigned, can set data alerts.

• REST APIs for embedding use a service account with a Pro license, rather than a user account.

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Once we deploy the reports we want the business owners to maintain who has access to the reports, however from what I can tell at least one business user per app will require a pro license. Is this correct?

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So only the bussiness user who share the app needs the Pro license, the license of consumers no limit.

For more details about Premium capacity, you could have a good look at this article.

Best Regards,

Cherry

[MattN4]

Thanks but thats not the question.

I know who needs a license to share and consume the report. The question is regarding maintenance of users. A developer who creates the reprot will not know who should have access to the report, this is a business process function. Also there are fewer developers than there are reports so it's not feasible for a developer to maintain the access.

It seems then there is no way once an app is published there is anyway to amend the users who have access without a Pro license, which means I need to buy many more Pro licenses simply to add or remove names in the app distribution list. That is crazy.

[v-piga-msft]

Hi @MattN4,

For your scenario, it seems that there is no better ways for us to let the user without Pro license manage the access the report.

Perhaps a workaround for this one, although not a great one, could let the business owner use the Pro account of the developer to manage the access to the report.

Best  Regards,

Cherry