User Experience with Apps - Seeing one long list

[DebbieE]

We have a user experience issue in Power BI. We have Apps, and all the apps are in one long list. Some of our users have basically said they dont like them and wont use them, they want to go to one area and see all the apps in relation to that area in one place. 

Obviously this would resolve if you went into apps and came to a page of service areas first. Then you go to the service area and see all the apps specific to that service area for the user. 

I have already voted up an idea for the above 

https://ideas.powerbi.com/ideas/idea/?ideaid=3cebf8d2-ca1b-4c30-acd9-478fd64fec05

But I imagine its not coming soon which is a shame. Are there any other ideas for users that get overwhelmed by the list of apps and just want to see apps for there own area? How can we make the user experience better for them in the meantime? We want them to use the apps and this is causing a barrier

[Burningsuit]

Hi @DebbieE ,

Yes, the Apps list has recently undergone some change, bringing it more into line with the other areas in Power BI, like Workspaces etc. Some thoughts that may help your users:

The columns can be sorted by clicking on them, so they can sort by published date to see new ones at the top. 

The App list can be filtered, so they can filter by an owner, so they see relevant Apps built by colleagues.

Apps can be endorsed, that is,  marked as Promoted or Certified, and also highlighted on the users Home page. With careful use this may highlight "important" Apps to the user.

But my main thought is why do these users see so many Apps that are not relevant to them ? It seems like App authors have been a bit too free with the "Entire Organisation" Access and the "Install this app automatically" switch, resulting in many Apps available to people who don't need to see them.

Both these options have controls in the Admin portal, but are on by default. Possibly turning off "Publish Apps to entire organisation" may make App authors think more about who needs to have the App rather than just sending it to all. You may then need to unpublish the App and republish it to a smaller, more relevant group to reduce the list of items users are seeing.

Hope this helps

Stuart

[DebbieE]

"why do these users see so many Apps that are not relevant to them ?" You are right but alot of these have have been deemed as relevant to those users but are specific to other areas of the company.  We are talking about a large company with lots of functions and people having access to multiple functions

Unfortunately we have a case of users that are digging their heels in a bit and don't want to use Power BI unless it looks how they want it to look. And without these top level areas it doesn't.

good suggestions

The columns can be sorted by clicking on them, so they can sort by published date to see new ones at the top. 

The App list can be filtered, so they can filter by an owner, so they see relevant Apps built by colleagues.

I will have a look at them but I still think that this won't be enough for what they are wanting

Could Power BI embedded be a possible solution?