Forum Discussion
Post ProdigyUnable to access other users' workspaces as Admin?
Is there really no way for the PBI Admin to see other user's workspaces?
I can go to the admin portal and see all the workspaces, but I can't acctually access them nor see who owns them???
OneWithQuestion
Personal workspaces are of type PersonalGroup, classic workspaces are of type Group, and the new workspace experience workspaces are of type Workspace. The limitation is you can only edit the access permission with new workspace(Type workspace). For PersonalGroup and Group type, you only can see the details.You could submit an idea here for your thoughts.
Paul Zheng _ Community Support Team
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
6 Replies
- Greg_Deckler
Community Champion
OneWithQuestion - Well, yes and no. Think of personal workspaces like the old "my site" in SharePoint. It is designed to be someone's personal space. But, you can "take it over" essentially, sort of.
https://community.powerbi.com/t5/Service/Taking-over-someones-workspace-after-they-leave/td-p/805643
You may find some options here:
https://docs.microsoft.com/en-us/rest/api/power-bi/
OneWithQuestionIt looks like in the referenced link (thank you BTW) the only option there was to take over the actual user's account by getting their password reset.
There must be some way to access workspaces and dashboards in PBI other than taking over the actual user account that created them??- Greg_Deckler
OneWithQuestion - Well, I am not aware of it if there is one. Here's something to think about. Go to your personal workspace in Power BI. See any way of giving someone else access to your workspace? I do not.
Service admin only has the manage permission, you cannot access the content of each workspace.
If you want to do so, you could select a workspace in the admin portal to edit the access permission, and add your account to the workspace role.
Paul Zheng _ Community Support Team
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.- OneWithQuestion
Okay, that's the issue then.
I'm the Power BI Admin, but that is NOT sufficient to control the workspaces?
I can't adjust access to the other workspaces in the list that I don't directly own.
How can I adjust the access to those?
Do I need to have additional permissions for my account?OneWithQuestion
Personal workspaces are of type PersonalGroup, classic workspaces are of type Group, and the new workspace experience workspaces are of type Workspace. The limitation is you can only edit the access permission with new workspace(Type workspace). For PersonalGroup and Group type, you only can see the details.You could submit an idea here for your thoughts.
Paul Zheng _ Community Support Team
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
