Skip to main content
cancel
Showing results for 
Search instead for 
Did you mean: 

To celebrate FabCon Vienna, we are offering 50% off select exams. Ends October 3rd. Request your discount now.

Reply
sana_ali84
Frequent Visitor

Unable to access Power App embedded in Power BI

Hi there, 

Some users are unable to see a Power Apps visual embedded in Power BI. They receive the following error message: You cannot see the contect of this report because you do not have permissions to the underlying dataset. Please contact the dataset owner to request access. The datasource of the Power App is a sharepoint list.  The users can directly access the Power App but not when its embedded within Power BI. They can also directly access the Sharepoint list. The users also have access to the Power BI dataset. 

Other users are successfully able to view the PowerApps visual embedded in Power BI. Please help us resolve this issu.

1 ACCEPTED SOLUTION
v-zhangti
Community Support
Community Support

Hi, @sana_ali84 

 

Please confirm the permissions of these users in the Power bi dataset, you can try to remove them and reassign the permissions.

This is the relevant document, hope to help you:

https://docs.microsoft.com/power-bi/connect-data/service-datasets-manage-access-permissions 

 

The following reasons may restrict access to the report:

  • The permissions page doesn't change permission on datasets in other workspaces. You do see a warning reminding you to grant access to those datasets independently. A best practice is to contact the dataset owner before starting to build your app to ensure it is OK to give all your app users access those datasets.
  • You can have at most 100 users or groups in the access list for the app. However, you can give more than 100 users access to the app. To do so, use one or more user groups that contain all the desired users.
  • For the new workspace experience, if the user added to the app access list already has access to the app through the workspace, they will not be shown in the access list for the app.
  • The support site URL is shown in the item information card.
  • Apps have an option to allow users to share the app and the app's underlying datasets by using the share permission. For new apps, this option is off by default. We recommend turning this option off for your existing apps and updating permission on the underlying datasets. The option was enabled for existing apps because apps were initially designed to replace content packs, which had this behavior.
  • Apps can have a maximum of 200 dashboards.

About adding groups, you can refer to:

Add Office 365 Group As A Member In Power BI App Workspace

 

Best Regards,

Community Support Team _Charlotte

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

1 REPLY 1
v-zhangti
Community Support
Community Support

Hi, @sana_ali84 

 

Please confirm the permissions of these users in the Power bi dataset, you can try to remove them and reassign the permissions.

This is the relevant document, hope to help you:

https://docs.microsoft.com/power-bi/connect-data/service-datasets-manage-access-permissions 

 

The following reasons may restrict access to the report:

  • The permissions page doesn't change permission on datasets in other workspaces. You do see a warning reminding you to grant access to those datasets independently. A best practice is to contact the dataset owner before starting to build your app to ensure it is OK to give all your app users access those datasets.
  • You can have at most 100 users or groups in the access list for the app. However, you can give more than 100 users access to the app. To do so, use one or more user groups that contain all the desired users.
  • For the new workspace experience, if the user added to the app access list already has access to the app through the workspace, they will not be shown in the access list for the app.
  • The support site URL is shown in the item information card.
  • Apps have an option to allow users to share the app and the app's underlying datasets by using the share permission. For new apps, this option is off by default. We recommend turning this option off for your existing apps and updating permission on the underlying datasets. The option was enabled for existing apps because apps were initially designed to replace content packs, which had this behavior.
  • Apps can have a maximum of 200 dashboards.

About adding groups, you can refer to:

Add Office 365 Group As A Member In Power BI App Workspace

 

Best Regards,

Community Support Team _Charlotte

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Helpful resources

Announcements
September Power BI Update Carousel

Power BI Monthly Update - September 2025

Check out the September 2025 Power BI update to learn about new features.

Top Solution Authors
Top Kudoed Authors