Teams message - subscribe now to get regular report updates

Hi  TKITS_5190 ,
Thanks for reaching out to the Microsoft fabric community forum.

Teams messages prompting users to "Subscribe now to get regular report updates" can definitely be confusing, especially if your coworkers aren’t familiar with what they mean. 

This message is part of how Power BI integrates with Microsoft Teams. It’s basically just trying to be helpful by suggesting that users subscribe to reports they access often. You’ll usually see it when:

• Someone shares a report in a Teams chat or channel
• A user opens a Power BI report within Teams
• Power BI sees repeated access and suggests setting up a subscription

Related documentation:
Add the Power BI app to Microsoft Teams
Collaborate with Power BI in Microsoft Teams, Outlook, and Office

Unfortunately, there's no way to disable this prompt on a per-report or per-user basis. But the  Power BI admins can control these messages across the organization.

Here’s what an admin can do:

1. Go to the Power BI Admin Portal
2. Under Tenant Settings, look for:
   • "Email Subscriptions" – this can be turned off completely or limited to certain security groups
   • "Power BI service integration with Microsoft Teams" – this controls Teams-based notifications

Related documentation:
Manage Email Subscription
Admin Portal Integration Settings

If disabling the message globally isn't the right fit for your org, here are a few ideas that might help:

• Use security groups to limit who can receive subscriptions
• Apply sensitivity labels to keep reports more locked down
• Be mindful of where reports are shared in Teams - sharing broadly can trigger those prompts more often

More about it : Sensitivity Labels in Power BI
 

If you're still facing confusion, it might be worth adding a quick note inside the report itself (like in a card visual) to let other people know it’s just a standard Power BI feature and no action needed unless they want updates.

If the response has addressed your query, please Accept it as a solution and give a 'Kudos' so other members can easily find it.

Best Regards,
Sreeteja.
Community Support Team