Subscribe to dashboard and receive in PDF

[abanar2]

Dear All,

Is there an option to configure the export format for files delivered via a Power BI Dashboard subscription?

As far as I know, when setting up a Report subscription, I can choose to export the file in either PDF or PPT format.

However, I recently received my first scheduled email for a dashboard and I suprisely experienced the attached file was in PNG format.

Could you please advise on how to manage this setting?

[ibarrau]

Hi. By default the regular subscriptions for reports or dashboards is an email with a preview, a link to the report and a png file. For reports, you can change the attached file to pdf at dedicated capacities (fabric). However, dashboards can't change it. Dashboards can't be attached as pdf or ppt or any other file type.

My advice? create a report that looks similar to what you have at the dashboards. Subscribe to that one. You can build on a dataset with summary data or use composite model if the dashboard was combining many datasets.

I hope that helps,

[abanar2]

Hi,

Thank you for the clarification and advice.

It's a bit sad they released the Dashboard subscription feature without this essential capability.

[v-menakakota · Accepted solution]

Hi @abanar2 ,
Thanks for reaching out to the Microsoft fabric community forum.

I would also take a moment to thank  @ibarrau  , for actively participating in the community forum and for the solutions you’ve been sharing in the community forum. Your contributions make a real difference.

Currently, Power BI Dashboard subscriptions only send PNG images, and there’s no option to receive Dashboards as PDF or PPT. That export capability is available only for Reports, not Dashboards.
Hopefully this limitation will be addressed in future updates. Thanks for raising this, and please continue to use the Fabric Community for further discussions.

Best Regards, 
Community Support Team

[v-menakakota]

Hi @abanar2 ,

I hope the above details help you. If you still have any questions or need more help, feel free to reach out. We’re always here to support you 

Best Regards, 
Community Support Team.

[v-menakakota]

Hi @abanar2 ,

I hope the above details help you. If you still have any questions or need more help, feel free to reach out. We’re always here to support you 

Best Regards, 
Community Support Team.

[anilelmastasi]

Hello @abanar2 ,

Can you uncheck preview image button please in subscription?

[abanar2]

Hello @anilelmastasi,

If I uncheck here the "Dashboard preview" button then I don't receive the PNG in email, only the link and the access.

[anilelmastasi]

Oh sorry, I misread your question. Okay well, for this requirment you need Premium license. 

As you may check this article:

https://powerbi.microsoft.com/en-us/blog/full-report-attachment-for-subscriptions-for-power-bi-premi...

So the first thing, your workspace should be assigned a premium capacity. 

And the second thing is in the admin portal, you must check you opened the "Export reports as PowerPoint presentations or PDF documents" in the "Admin portal":

 

 

 

 

 

[abanar2]

As I mentioned in the original post, I’m aware of this capability for Power BI Reports. However, my use case specifically relates to Power BI Dashboards

[anilelmastasi]

@abanar2 ,

Did you have chance to check my link in replies?

[abanar2]

@anilelmastasi 

Yes, I did. The article is highlighting a feature allows users to subscribe to reports. However, my use case is related to dashboards not to reports. 

I recommend you to check ibarrau's answer in the forum thread for more details on the current situation.

[v-menakakota]

Hi @abanar2 ,

Thank you for the respond.