Forum Discussion

swathrddy's avatar
swathrddy
Helper I
1 year ago
Solved

Sharing the report

I created a 1 pager table report with scroll bars. I would like to share this report to non technical team twice daily , printable pdf format and save in share point as pdf.   I tried to create a p...
Need Help
  • v-sshirivolu's avatar
    v-sshirivolu
    1 year ago

    Hi swathrddy ,

    You indicated that your Power Automate workflow was unsuccessful, which may be due to licensing issues.

    Before proceeding, please verify the following:
    The Export to file for paginated reports or Export report to file features in Power Automate require either:
    A Power BI Premium Per User (PPU) license for both yourself and the service account used by the flow, or that the report is located in a Premium capacity workspace (indicated by a diamond icon).

    Without Premium or PPU licensing, the export functionality will not operate.

    If you have the necessary license:
    Please refer to Microsoft’s official guide - Export paginated reports with Power Automate - Power BI | Microsoft Learn  - to schedule the PDF export and save it to SharePoint.

    If you do not have Premium/PPU:
    You may manually export the report from Power BI Service (File - Export to PDF) and upload it to SharePoint, or use Power BI Subscription emails as an interim solution for your team.

swathrddy's avatar
swathrddy
Helper I
1 year ago

Hi, I am still trying to figure out if its beacuse of the license. 

v-sshirivolu's avatar
v-sshirivolu
Community Support
1 year ago

Hi swathrddy ,

You indicated that your Power Automate workflow was unsuccessful, which may be due to licensing issues.

Before proceeding, please verify the following:
The Export to file for paginated reports or Export report to file features in Power Automate require either:
A Power BI Premium Per User (PPU) license for both yourself and the service account used by the flow, or that the report is located in a Premium capacity workspace (indicated by a diamond icon).

Without Premium or PPU licensing, the export functionality will not operate.

If you have the necessary license:
Please refer to Microsoft’s official guide - Export paginated reports with Power Automate - Power BI | Microsoft Learn  - to schedule the PDF export and save it to SharePoint.

If you do not have Premium/PPU:
You may manually export the report from Power BI Service (File - Export to PDF) and upload it to SharePoint, or use Power BI Subscription emails as an interim solution for your team.

  • v-sshirivolu's avatar
    v-sshirivolu
    Community Support
    1 year ago

    Hi swathrddy 
    I wanted to check if you had the opportunity to review the information provided. Please feel free to contact us if you have any further questions