Sharing the dashboard to external users

[apatwal]

Hi,

I need some guidance here. My reports are shared in Premium per user workspace and reports are implemented with RLS as well.

I need to share reports to external users. How we can share the reports to them so that they can access the reports if they are having free license. Is there any way to achieve this?

Also, if external users are having free license do we have to add them in AAD for authentication.?

[natasjamekes]

You can also try Webdashboard. With Webdashboard you can easily share your Power BI reports and dashboards, with an intern and external users. All you need is an e-mail address.

You can try Webdashboard for 30 days and if you need any help, they will quickly react. It's available at the Microsoft App Source and for more information, you can visit the website: www.webdashboard.com 

[Anonymous · Accepted solution]

Hi @apatwal 

If you want to share your report to external users and they only have free license , you can through Publish to web to share report to them. Because Publish to web does not require a license , everyone can access the report with the shared link . So, if your report contains sensitive information , this function is not suitable . And the dashboard does not have this function, only the report has .

In addition to the above-mentioned situation, other sharing methods have requirements on the user's license. 

If the creator created reports or dashboards with Pro or PPU license in shared capacity, then the users who want to access the content also need Pro or PPU license , unless the content is in Premium capacity . 

You can refer to the following documents to find the way to share the report that suits you

Ways to collaborate and share in Power BI - Power BI | Microsoft Docs 

When the users you share are external users, you need to invite them to be guest users before you can share content with them .For specific operations, you can refer to the following documents.

https://docs.microsoft.com/en-us/power-bi/enterprise/service-admin-azure-ad-b2b 

https://docs.microsoft.com/en-us/power-bi/guidance/whitepaper-azure-b2b-power-bi 

Best Regards,
Community Support Team _ Ailsa Tao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.