Forum Discussion

Russ99's avatar
Russ99
Helper I
4 years ago
Solved

Sharing reports

dear community    I am relatively new to the power BI service and need some help regarding sharing reports.   my organisation wants to create a report that can be shared with a different organisa...
Need Help
  • Anonymous's avatar
    Anonymous
    4 years ago

    Hi Russ99 ,

     

    Agree with ibarrau and Burningsuit ,

     

    “Typically, the admin assigns the Pro licenses to the employees who will be creating and sharing content. The Pro users create workspace and add content (dashboards, reports, datasets, apps) to those workspaces. To allow free users to collaborate in those workspaces, the admin or Pro user then assigns the workspaces to a Premium capacity. ”

     

    (Power BI Pro license is the license for user, and Power BI Premium License is the license for capacity)

     

    A free user license for the Power BI service is perfect for someone exploring or using it for personal data analysis and visualizations using My workspace. A free standalone user isn't using Power BI to collaborate with colleagues. Standalone users with free licenses can't view content shared by others or share their own content with other Power BI users.

     

    Power BI Premium Per User allows organizations to license Premium features on a per-user basis. Premium Per User (PPU) includes all Power BI Pro license capabilities, and also adds features such as paginated reports, AI, and other capabilities that are only available to Premium subscribers.

     

    As they said above,

    Pro users can only share with Pro users
    PPU users can only share with PPU users
    If you want Free users to collaborate, you need to purchase a Power BI Premium license in addition to the user license (e.g. Power BI Pro).It is relatively appropriate to purchase Power BI Pro and assign it to users.

     

     

    For more information，please see：

    Licenses and subscriptions for business users 

    Power BI Premium Per User 

    Power BI Licensing Options – What fits your needs best? 

     

    Hope it helps,


    Community Support Team _ Caitlyn

    If this post helps then please consider Accept it as the solution to help the other members find it more quickly.

     

ibarrau's avatar
ibarrau
Super User
4 years ago

Hi! No you wouldn't. There are license for capacity and for users. The license for users like Pro or PPU will let you share with the same license. This means Pro can share content with Pro and PPU can share content (in a PPU workspace) with PPU.

On the other hand a license by capacity like Premium can be assign to a workspace. That workspace will be visible to only view (read only) for Free users.

If you don't have many customers, you would suggest buying them pro because Premium is really expensive. You can add Pro license to the customer Guest account in your tenant.

I hope that helps,