Forum Discussion

Anonymous

Not applicable

5 years ago

Solved

Sharing report with 2000+ external users

Hello, Is there any limitations to share a report with a large number of external users ? (2000+ in my case) What would be the most efficient method to share, set RLS for all users and deal with...

Tips and Tricks

AbhiSSRS
5 years ago
Is your report in Premium capacity workspace? else all these 2000 users will need a pro license which may not be optimal!
You may need to push your reports to an app and share with B2B groups created in AAD.
https://docs.microsoft.com/en-us/power-bi/collaborate-share/service-share-dashboards#share-with-more-than-100-separate-users
https://docs.microsoft.com/en-us/power-bi/admin/service-admin-azure-ad-b2b

PS: In case you wish to send PDFs simply there is this new Power Automate approach worth considering :
https://www.linkedin.com/posts/abhinav-singh-22426b37_powerbi-powerautomate-powerplatform-activity-6800109309825978368-g2mr

Anonymous

Not applicable

5 years ago

Thank you for your response! Yes, I do have a premium capacity workspace. Can you confirm I can apply RLS/OLS to external users if I push my reports to an app ?

Thank you!!

Arnaud

AbhiSSRS

Solution Sage

5 years ago

Yes your RLS would apply to the guest users too added in your AD. In case your data source is SSAS you may need to use Map User is Gateway settings to map them to an internal ID for access.

https://docs.microsoft.com/en-us/power-bi/guidance/whitepaper-azure-b2b-power-bi#case-study-building-a-bi-portal-using-power-bi--azure-ad-b2b--step-by-step-instructions

Anonymous
Not applicable
5 years ago
Thank you very much

Forum Discussion

Sharing report with 2000+ external users

Related content

Share report with external

Sharing Reports Externally

Request for Guidance: Sharing Power BI Report with External User

Report Sharing

External Report Sharing from Power BI Pro Workspace