Forum Discussion
Sharing my report
Hi Just2431, Hope you are doing good!
To share Power BI reports with colleagues who do not have a Power BI Pro license, there are a few options you can consider:
Power BI Premium Capacity: (Although Power BI premium is going to retire soon, so you can go for Microsoft Fabric, In microsoft fabric you have to get F64 capacity and you will get option for pay as you go)
- Premium Capacity is a subscription model that provides dedicated resources and allows for broader sharing capabilities. With Premium Capacity, users with free Power BI licenses can view reports and dashboards.
- Premium Capacity is different from a Premium Per User (PPU) license. PPU provides premium features for individual users, whereas Premium Capacity applies to an entire organization or team.
- If your organization subscribes to Premium Capacity, you can assign the workspace to Premium Capacity, enabling users with free licenses to access the reports.
Share with Free Users:
- If your organization does not have Premium Capacity, the free Power BI service license is limited. Free users can only consume content shared with them in a Premium workspace.
- Previously, free users could view content in the shared workspaces if the workspace is under Premium Capacity.
Other Sharing Options:
- Export to PDF or PowerPoint: You can export your reports to PDF or PowerPoint and share the files with your colleagues. However, they will not be interactive.
- Publish to Web: This feature allows you to create a public URL that can be shared with anyone. However, the data will be publicly accessible, and this is generally not recommended for sensitive or confidential information.
- Embedding: If you have access to a web portal or intranet site, you can embed the report using the embed feature. This also requires Power BI Pro or Premium for proper access management.
Note: Free license means simply login on Power BI portal using your work email or college ID. and you can also take 6 month Free microsoft fabric trial
Did I answer your question? Mark my post as a solution! Appreciate your Kudos !!Hi. There is a licence by user called "Microsoft Fabric (Free)". That license can also be auto set up by a user that opens app.fabric.com for the first time with a work account.
When using dedicated capacity (Premium or Fabric higher or equal F64), you can share with any account in the organization with that free license as long as they are viewers at the workspace.
I think the rest might have been explained by anmolmalviya05
Let us know if you need something else.
Regards
ibarrau thank you but what do you mean by FREE license?? There is a free trial that expires after 30 days and i can share my repoert with them but for only short time of period. Can you please elaborate in my example what should i get?? so i have POwer Bi pro so i need to contact my administrator to assign to me the premium capacity, then "users" who need to view my wor , need to install Power Bi service but there is only free trial, Is there a free license ? if yes, i am not aware of this and how one can obtain it? Thank you again!!
Hi. There is a licence by user called "Microsoft Fabric (Free)". That license can also be auto set up by a user that opens app.fabric.com for the first time with a work account.
When using dedicated capacity (Premium or Fabric higher or equal F64), you can share with any account in the organization with that free license as long as they are viewers at the workspace.
I think the rest might have been explained by anmolmalviya05
Let us know if you need something else.
Regards