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Seph96
New Member

Sharing a list report without granting access to list

Hi everyone,

 

I have created a Power BI report connected to a Sharepoint list.

I would like to share this report only, without having to grant access to the list which is connected to.

The report I have created has limited data visiblity and I would like it to keep like that, sharing the entire list would show all the data in it.

 

Is there anyway to do that?

 

Thanks!

1 ACCEPTED SOLUTION
v-cgao-msft
Community Support
Community Support

Hi @Seph96 ,

 

//I would like to share this report only, without having to grant access to the list which is connected to.

 

1.For users not in the workspace, please uncheck 'Allow recipient to build content with the data associated with this report.' when sharing.

vcgaomsft_1-1662520243874.png

vcgaomsft_0-1662520083872.png

Share Power BI reports and dashboards with coworkers and others - Power BI | Microsoft Docs

 

2. For users in the workspace, make sure their role is viewer.

Roles in workspaces in Power BI - Power BI | Microsoft Docs

 

3. If you want to implement restricting role access to row-level data, please refer to the:

Row-level security (RLS) with Power BI - Power BI | Microsoft Docs

 

Best Regards,
Gao

Community Support Team

 

If there is any post helps, then please consider Accept it as the solution to help the other members find it more quickly. If I misunderstand your needs or you still have problems on it, please feel free to let us know. Thanks a lot!

How to get your questions answered quickly -- How to provide sample data

View solution in original post

1 REPLY 1
v-cgao-msft
Community Support
Community Support

Hi @Seph96 ,

 

//I would like to share this report only, without having to grant access to the list which is connected to.

 

1.For users not in the workspace, please uncheck 'Allow recipient to build content with the data associated with this report.' when sharing.

vcgaomsft_1-1662520243874.png

vcgaomsft_0-1662520083872.png

Share Power BI reports and dashboards with coworkers and others - Power BI | Microsoft Docs

 

2. For users in the workspace, make sure their role is viewer.

Roles in workspaces in Power BI - Power BI | Microsoft Docs

 

3. If you want to implement restricting role access to row-level data, please refer to the:

Row-level security (RLS) with Power BI - Power BI | Microsoft Docs

 

Best Regards,
Gao

Community Support Team

 

If there is any post helps, then please consider Accept it as the solution to help the other members find it more quickly. If I misunderstand your needs or you still have problems on it, please feel free to let us know. Thanks a lot!

How to get your questions answered quickly -- How to provide sample data

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