Forum Discussion
Sharing Reports Outside Organization without Premium
Why can I share reports to users outside my organization who have a work account but have just a free Power BI account (they don't have Pro licensing)? I just have a Pro license, not a Premium capacity and still free users can consume my reports outside my organization, why?
I strongly doubt I have found a bug in Microsoft business model with Power BI Premium, so I want to understand why I can share report from a Pro license with external users and they can consume my report, but people inside my organization yes they are asked for a Pro license in order to consume my reports.
Thanks.
10 Replies
As per the process, need Pro license to share the report to the internal/external users.
Please find the below for reference.
https://docs.microsoft.com/en-us/power-bi/service-how-to-collaborate-distribute-dashboards-reports
If you have any queries, please let us know.
If this post helps, then please consider Accept it as the solution to help the other members find it more
If this post was helpful may I ask you to mark it as solution and click on thumb symbol?BR
Venal.
Hi juan_pablo ,
Can you describe in detail which sharing method you used? Such as : Publish an APP, Share, Embed, Publish to Web...
Best regards,
Lionel ChenIf this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
I use the share button directly in the report.
Hi juan_pablo ,
This sharing method ("Share") requires the recipient of the report to have a Pro License.
Share a dashboard or report outside your organization
This means that although you can enter and save any account here, it does not necessarily have access.
Best regards,
Lionel ChenIf this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
I think I'm in the same boat as juan_pablo . I've read the 'How to Collaborate & Distribute Dashboards' (microsoft) link provided in the last reply (several times). The external user & internal user in my case had never even seen PowerBI before I shared a report with them, well over 60 days ago. They can still get in the report to view updated data.
Along with Juan, I don't think I've uncovered any miracles here, but after watching SO many videos and reading SO much about PBI sharing, I can't believe I'm still confused.
All I want to know is in what ways can I share reports to people in my organization with me only having a Pro license & them only having free licenses. Everything I've read says that's not possible, but the examples I gave above of the two users completely contradicts documentation I've read/watched.
One microsoft page said that Pro users could create workspaces in Premium capacity, which I tried & wasn't able to do (after reading several more articles about this, it looks like premium capacity is a separate purchase).
I need to share more reports, but really don't know what to do (and definitely don't want to run into issues when sharing with leadership & look like I don't know what I'm doing if they can't access).
