Forum Discussion

kattlees's avatar
kattlees
Post Patron
8 years ago
Solved

Sharing Power BI Reports

Our company is new to Power BI and loving it so far. One question is if I create a sharepoint embed code and placed it on a sharepoint page, I can see it perfectly but others in my company can't. It ...
Need Help
  • v-yulgu-msft's avatar
    v-yulgu-msft
    8 years ago

    Hi kattlees,

     

    From above error message, it looks like those recipients have no Pro license. With sharing, whether you share content inside or outside your organization, you need a Power BI Pro license. Your recipients also need Power BI Pro licenses, or the content needs to be in a Premium capacity. 

     

    Regards,

    Yuliana Gu

v-yulgu-msft's avatar
v-yulgu-msft
Microsoft Employee
8 years ago

Hi kattlees,

 

From above error message, it looks like those recipients have no Pro license. With sharing, whether you share content inside or outside your organization, you need a Power BI Pro license. Your recipients also need Power BI Pro licenses, or the content needs to be in a Premium capacity. 

 

Regards,

Yuliana Gu

tfgardner's avatar
tfgardner
Frequent Visitor
8 years ago

We are having the same issue that I have seen on several posts including this one.  We have applied Premium Capacity to the workspaces and added internal users to the members.  Only those with E5 licenses (includes PowerBIPro) can see the reports.  Other users with E3 licensing see the workspace with the diamond indicating Premium capacity.  But as soon as the click on it they are prompted to either upgrade or start free PowerBI Pro trial.  

  • lidavis's avatar
    lidavis
    Frequent Visitor
    8 years ago

    Hi tfgardner

     

    We are having the same issue at my organization. Have you found a solution or any work arounds? Our workspace is in Premium so the Pro license should not be required for users to just view the report.

     

    Thanks!

    • kattlees's avatar
      kattlees
      Post Patron
      8 years ago

      We have not found anything that is manageable for us. We have to pay the monthly price for each pro user we want to see reports.

    • tfgardner's avatar
      tfgardner
      Frequent Visitor
      7 years ago

      We did find some workarounds. First the report must be deployed to a Premium Workspace.  A non Pro (free) user will never be able to get into an App Workspace - even Premium without a Pro license so we must "publish" the report to them in a different place.  The options we have used include Sharing with them from the Premium Workspace.  That will end up placing the report in their Shared with Me folder.  We have also been successful at showing reports deployed to Premium workspaces via Teams.  Finally we have published Apps to allow large groups of free users to see Premium Workspace content.