Forum Discussion
Sharing Apps Across Workspace Capacities
Hello all,
I'm hoping somebody can answer a question I have to help solve a roadblock my organization is running into.
We are currently in a spot to start issuing PPU licensing to a certain subset of users. The users who will be getting the PPU licensing are essentially our developers that will be creating content to be consumed by the rest of our organization. According to some Microsoft documentation, even if a Workspace (and the subsequent app) is developed in a Premium capacity, those with Pro Licensing should still be able to view the app. Though the documentation is saying this, I am not seeing this behaivor. I created a workspace with my PPU license and created an app that included 2 of the 3 reports in the workspace, shared it with a few users who have Pro Licenenses, and they were unable to see the content and were prompted to either start a trial or upgrade their license.
Am I misunderstanding something here? With the size of the organization, we would be approaching the cost for a Premium capacity license on a per monthly basis which we just can't justify at this time. I would like to be able to have separate workspaces for each department, utilize Deployment Pipelines, and create apps off of the production workspaces, but that is only possible if I can share the content with Pro users.
Here is a link to the document I am referencing, under "License for Apps":
https://docs.microsoft.com/en-us/power-bi/collaborate-share/service-create-distribute-apps
I also found supporting information at this link:
Thanks all in advance!
With PPU workspace all the App users will also require PPU license
If your workspace is backed by premium capacity then only free users/pro users can use premium capacity backed workspace, refer license type table in Power BI licensing for users in your organization - Power BI | Microsoft Docs
3 Replies
- arvindsingh802Community Champion
With PPU workspace all the App users will also require PPU license
If your workspace is backed by premium capacity then only free users/pro users can use premium capacity backed workspace, refer license type table in Power BI licensing for users in your organization - Power BI | Microsoft Docs - lbendlinSuper User
"Sharing apps across workspaces" - that is not a thing. Can you elaborate what you mean?
A user does not need a Pro license to see reports in an app if:
- the workspace is a Premium workspace
- the user has been added to the app permission list *
- the user has either "registered" the app (clicked on the app link) once, or the app has been set to auto install
Only after all these criteria are fulfilled the non-Pro user can consume the reports/dashboards from that app.
*) and all upstream apps for composite dataset scenarios
- Ncf5031Advocate I
I've created workspaces with my PPU license, created apps from those workspaces and shared the apps with users with pro licenses. (I granted access when publishing app and auto installed when publishing)
The users with pro licenses I've shared the apps with are asked to upgrade to PPU or start a trial. They can't view the apps I've created.