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sss0379's avatar
sss0379
Frequent Visitor
8 years ago
Solved

Sharepoint Online - Data Set Refresh

Hi,   I created a visual reports in PowerBI Desktop by connecting to an Excel File in Sharepoint Online. Published it from Desktop to my online Workspace in App Service.   Now, my understanding w...
  • sss0379's avatar
    sss0379
    8 years ago

    Hi Anonymous

     

    Yes thats exactly my point if the Dataset is created in App Service then it has OneDrive Refresh Option at Settings

    If the Dataset is created in PowerBI Desktop and published then only Scheduled Refresh is available.

     

    Is this meant to be? Why is it so after all my DataSource is Onedrive/Sharepoint Online even then they are treated seperately.

     

    If PBIX is added to SharePoint ONline then only PBIX gets changed but my Sharepoint ONline excel file which is pointed in this PBIX  doesnt reflect the changes

     

    I dont think so there is a solution to this, this is the way it is designed. i had posted this question to check if my understanding is correct.

sss0379's avatar
sss0379
Frequent Visitor
8 years ago

Hi Anonymous

 

No external connection in Excel files. 

 

Just simple 2 columns

 

Col1 || Col2

---------------

1.         1

2          2

3          3

 

Included this file in Sharepoint Online. Set a connection to this file in PBI Desktop. Create a table visualisation which displays this table. Published to PBI App Service. 

 

Now if I add a new row (4 4) in Sharepoint ONline in this Excel file, it does not get automatically refreshed even after 3 days and displayed in the Report/Dashboard in PBI App Service.

 

The only way it gets refreshed is Scheduled Refresh.

 

If I create a Dataset connection to Excel file on Shrepoint online in App Service it gets auto refreshed but not the one that is created in desktop and published on the app service.

 

Is scheduled refresh the only way to do for desktop files?

 

Thanks 

Anonymous's avatar
Anonymous
Not applicable
8 years ago

 

HI sss0379,

 

Can you find onedrive refresh option at settings?
If this option not appears in your dataset, it means you need to manually refresh or setting Scheduled refresh for this datasource.

 

Spoiler

This synchronizes your Power BI Desktop, or Excel, file between the Power BI service and OneDrive, or SharePoint Online. This does not pull data from the original data source. The dataset in Power BI will only be updated with what is in the file within OneDrive, or SharePoint Online.

Data refresh in Power BI

Refresh a dataset created from an Excel workbook on OneDrive, or SharePoint Online

 

Regards,
Xiaoxin Sheng